3-9-2. Meals and lodging expense allowance while away from residence or headquarters--Maximum--Per diem allowance--Actual costs--Hardship exemption.
The State Board of Finance may fix the maximum amount which may be allowed per day or fraction of a day as reimbursement for expenses for meals and lodging necessarily incurred by state officers and employees in the performance of their duties while away from their places of residence or headquarters station, and change the maximum allowance as the board deems just and proper under existing conditions. The State Board of Finance may authorize reimbursement on a per diem basis, in lieu of the method described in this section or any other method provided by law, and fix the amount per day or fraction of a day which may be allowed, and may change the amount as the board deems just and proper under existing conditions. The chair of a commission or council created by chapters 38-10, 38-27, 38-29, and 38-32 may authorize an employee to be reimbursed for actual costs of lodging and meals, excluding alcoholic beverage as defined in subdivision 35-1-1(1) if:
(1)The lodging and meals are in furtherance of the state's interests, concerns, and activities;
(2)The activities for which the lodging and meals are required fall within the scope of the commission's or council's responsibilities; and
(3)The employee is performing official duties related to trade servicing or promotional activities.
The authorization shall be made on a form prescribed by the Governor and supported by receipts and shall accompany the claim filed pursuant to §3-9-8. The provisions of this section, §§3-9-2.1 and 3-9-2.2, and the amounts fixed by the State Board of Finance shall prevail notwithstanding the provisions of other statutes, such as provision that a state officer or employee shall be paid or reimbursed for his actual and necessary traveling expenses.
Upon the written request of a department or office head, the State Board of Finance may, through a majority vote of its membership, grant relief from the per diem allowances for any officer or employee who would otherwise suffer hardship from the board's rules while furthering the state's interests, concerns, and activities.
Source: SL 1949, ch 258, §§1 to 3; SDC Supp 1960, §55.2001-1; SL 1999, ch 13, §1; SL 2015, ch 24, §1.
Structure South Dakota Codified Laws
Title 3 - Public Officers and Employees
Chapter 09 - Travel Expenses And Allowances
Section 3-9-1 - Mileage rate for vehicle allowances.
Section 3-9-2.3 - Promulgation of rules regarding allowances for lodging, meals, and per diem.
Section 3-9-3 - Trip insurance on flights.
Section 3-9-4 - Consent of responsible officer or department required for out-of-state travel.
Section 3-9-5 - Authorization of out-of-state travel by members and officers of Legislature.
Section 3-9-5.2 - Authorization of out-of-state travel by employees delegated by Board of Regents.
Section 3-9-8 - Accounting for reimbursable expenses--When receipts required.
Section 3-9-9 - Household moving allowance--Persons entitled.
Section 3-9-10 - Voucher and supporting document for household moving allowance.
Section 3-9-11 - Travel and moving expenses--Promulgate rules--Prior approval required.
Section 3-9-13 - Travel advances authorized.
Section 3-9-14 - Advances from appropriated funds--Limitation.
Section 3-9-15 - Itemized statement of expenses--Repayment of excess--Crediting of repayments.
Section 3-9-16 - Immediate accounting on termination of state employment.
Section 3-9-17 - Withholding from payments to employee not accounting for travel advance.
Section 3-9-18 - Rules governing travel advances.
Section 3-9-19 - Bank cards for employees--Annual fees--Rules.