New York Laws
Article 12 - Registering Title to Real Property
409 - Filing, Entering and Indexing Papers Pursuant to This Act; Tickler Certificate.

§ 409. Filing, entering and indexing papers pursuant to this act;
tickler certificate. Every paper filed with the registrar shall be given
a serial number in the order of its filing, and then shall be entered by
the registrar in an "entry book" under columns showing:

First. The serial number;

Second. Day of filing;

Third. Filing number of petition to which it relates if the
registration proceedings are still pending;

Fourth. Certificate number, if registration proceedings are completed
and certificate has been issued;

Fifth. Kind of paper filed;

Sixth. Name of the person in whose interest the paper is filed.

Every paper filed with the registrar affecting property for which
registration proceedings are pending shall in addition to its own serial
number receive the petition number and be kept by the registrar with the
petition to which it relates or affects. The registrar shall provide a
book to be known as "the tickler certificate book" wherein he shall note
all filed papers affecting property for which registration proceedings
are pending. Each page shall constitute a separate tickler certificate,
and on said certificate he shall enter the character of the paper, the
date of filing and the filing or serial number. The tickler certificate,
subject to such change as the case may require, shall be substantially
as follows:

Petition number ....................

This certifies that the following papers have been filed in the office
of the registrar of ............ county affecting, or in connection with
an action or proceeding to register the title to the following described
real property, to wit:

(The description to appear here)
________________________________________________________________________

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Character of paper. | When filed. | Filing number.
________________________________________________________________________

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A memorial of every paper filed with the registrar affecting title to
registered property shall be entered at once upon the last original
certificate to which it relates. Every paper filed with the registrar
affecting title to property shall be indexed from its contents as
follows: In an index showing in alphabetical order in one column or in a
set of columns the names, places of residence with street numbers, if
any, and post office addresses of all persons in whose interests
petitions for registration of title are filed; the names, places of
residence with street numbers, if any, and post office addresses of all
persons to whom any interest, right or power in real property is granted
or released; and the names, places of residence with street numbers, if
any, and post office addresses of all persons claiming an interest in
real property; also, in separate columns the kinds of papers filed, the
numbers of the filed papers, the dates of filing, the filing numbers of
petition to which they relate (if petition is pending) and the numbers
of the last original certificate to which they relate (if the title to
the property is registered). Whenever a judgment or an order of court
directs that the title to real property be registered, it shall also
direct the registrar to transfer all proper liens and incumbrances filed

against the property pending registration to the certificate of title so
to be issued. In those counties which have block indexes, an index shall
be kept by blocks of all registered property described by lot, diagram
or other appropriate designation, and the owners thereof with a
reference to the certificate numbers in which the properties are
registered; if any system of indexing by lot numbers is in use the index
lot numbers shall be shown. There shall also be kept in those counties a
block index of conveyances and a block index of mortgages for registered
lands in substantially the same form with necessary changes as provided
in the respective block index laws of those counties. In counties which
have no block indexes the registrar shall also keep an index of all
properties registered under this article, in which such registered
properties shall be indexed according to a brief description thereof.

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