Sec. 17. (a) A state or local government official may turn over to the administration, in accordance with the rules of the administration for permanent preservation, any official books, records, documents, original papers, newspaper files, or printed books or materials not in current use in the official's office.
(b) Subject to subsection (c), the administration may make a copy, by photography or in any other way, of any official book, record, document, original paper, newspaper, or printed book or material of any local government office for preservation in the state archives. Local government officials shall permit such copies to be made of the books, records, documents, and papers in their respective offices.
(c) The administration shall copy the official copy of the rules (including incorporated matters filed under IC 4-22-2-21) published under IC 4-22-2. Any duplicate original copy possessed by another agency is not a critical record and may not be copied. If the publisher prepares micrographic copies of these documents and the copies are in a form that meets the specifications of the administration, the administration shall arrange with the publisher to obtain the number of copies needed by the administration, rather than copying the documents as part of a separate program.
As added by Acts 1979, P.L.40, SEC.1. Amended by P.L.31-1985, SEC.42; P.L.11-1996, SEC.3; P.L.171-2015, SEC.27.
Structure Indiana Code
Title 5. State and Local Administration
Article 15. Preservation of Public Records
Chapter 5.1. Indiana Archives and Records Administration
5-15-5.1-2. Application of Chapter
5-15-5.1-4. Director; Qualifications; Staff; Salaries
5-15-5.1-5. Duties and Powers of the Archives and Records Administration
5-15-5.1-5.3. State Archives Preservation and Reproduction Account; Establishment
5-15-5.1-6.5. Racial or Ethnic Identification Information; Multiracial Classification
5-15-5.1-8. State Imaging and Microfilm Laboratory; Standards for Microfilming and Imaging Documents
5-15-5.1-9. Copies of Records Transferred to Archives and Records Administration; Force and Effect
5-15-5.1-10. Duties of Agencies and Local Governments
5-15-5.1-12. Critical Records Program
5-15-5.1-13. Confidential Records; Destruction
5-15-5.1-14. Mutilation, Sale, Loan, or Other Disposition of Records by Public Official or Agency
5-15-5.1-16. Transfer of Records to State Archives; Agreements With Legislature and Supreme Court
5-15-5.1-18. Oversight Committee; Composition; Secretary; Compensation and Expenses