§ 37-2-55. Imprest fund.
(a) Subject to the provisions of this chapter, any budget unit, when provided for by appropriation or when authorized by the department of administration, may establish one or more imprest cash funds for the purpose of making disbursements requiring prompt cash outlay and to carry out the provisions of this chapter. The state treasurer, upon warrants of the chief purchasing officer based upon a requisition from the head of the budget unit, shall pay to the head of that budget unit the amount necessary to establish an imprest fund.
(b) A custodian shall be designated by the head of the budget unit and certified by the department of administration after appropriate instruction and testing as qualified to administer the fund. The custodian shall, as often as may be necessary to replenish the fund and at least once each month, file with the chief purchasing officer a schedule of the disbursements from the fund, accompanied by appropriate vouchers and statements of indebtedness therefor approved by the head of the budget unit, and by a certificate as to the condition of the fund. The amount of the total of the approved voucher shall be paid to the custodian of the fund on the warrant of the chief purchasing officer and the amount shall be devoted to reimbursement of the fund. Any question relative to the amount to be allowed in any imprest cash fund, the expenditure thereof, the accounting therefor, and the repayment thereof to the state treasurer, shall be determined by the chief purchasing officer.
(c) The agency head shall be responsible for expenditures authorized from those funds and the custodian shall be responsible for administration of the fund. Each agency head and custodian shall be separately bonded in the amount by which the total authorization for the fund exceeds the state blanket bond for those officials.
(d) A post-audit of each imprest fund shall be conducted.
(e) Each imprest fund shall lapse with the appropriation on which it is based, but may be reestablished by appropriation for the next ensuing year or when authorized by the chief purchasing officer.
(f) Where work is done on public projects by the state through the use of its own personnel or facilities, in whole or in part, which work is not subject to the provisions of law for competitive bidding, the budget unit having that work performed may, when authorized by the chief purchasing officer, establish an imprest cash fund for the purpose of defraying the expenses of the proposed project, which fund shall not exceed at any time an amount equal to twenty-five percent (25%) of the anticipated total cost of the project.
History of Section.P.L. 1989, ch. 526, § 2.
Structure Rhode Island General Laws
Title 37 - Public Property and Works
Chapter 37-2 - State Purchases
Section 37-2-1. - Purchasing agent — Appointment — Duties.
Section 37-2-2. - General provisions.
Section 37-2-3. - Supplemental general principles of law — Obligation of good faith.
Section 37-2-4. - Applicability.
Section 37-2-5. - Severability — Construction against implicit repealer.
Section 37-2-6. - Determinations.
Section 37-2-7. - Definitions.
Section 37-2-8. - Rhode Island foodstuffs.
Section 37-2-9. - Authority and duties of the chief purchasing officer.
Section 37-2-9.1. - Bidder registration fee.
Section 37-2-10. - Distribution of procurement activities.
Section 37-2-11. - Authority and duties of the purchasing agent.
Section 37-2-12. - Centralization of the procurement authority.
Section 37-2-13. - Procurement regulations.
Section 37-2-13.1. - Procurement regulations — Request for proposal.
Section 37-2-14. - Relationship with user agencies.
Section 37-2-15. - Source selection and contract formation — Statutory provisions.
Section 37-2-16. - [Reserved.]
Section 37-2-17. - Method of source selection.
Section 37-2-17.1. - Rhode Island vendor information program (RIVIP).
Section 37-2-18. - Competitive sealed bidding.
Section 37-2-18.1. - Reverse auctions.
Section 37-2-18.2. - Exemption from competitive bidding.
Section 37-2-19. - Competitive negotiation.
Section 37-2-20. - Negotiations after unsuccessful competitive sealed bidding.
Section 37-2-21. - Noncompetitive procurements.
Section 37-2-22. - Small purchases.
Section 37-2-23. - Cancellation of invitation for bids and requests for proposals.
Section 37-2-24. - Responsibilities of bidders and offerors.
Section 37-2-25. - Prequalification of contractors — General.
Section 37-2-25.1. - Prequalification of vendors for electronic reverse auctions.
Section 37-2-26. - Prequalification of contractors — Roads — Department of transportation.
Section 37-2-27. - Prequalification — Construction management.
Section 37-2-27.1. - Procurement of construction manager at-risk services — Written determination.
Section 37-2-27.2. - Procurement of construction manager at-risk services — Owner’s program manager.
Section 37-2-27.4. - Procurement of construction manager at-risk services — Bidding of subcontracts.
Section 37-2-27.5. - Procurement of construction manager at-risk services — Public records.
Section 37-2-28. - Cost or pricing data.
Section 37-2-29. - Cost plus a percentage of cost.
Section 37-2-30. - Cost reimbursement contracts.
Section 37-2-31. - Use of other types of contracts.
Section 37-2-32. - Approval of accounting system.
Section 37-2-33. - Multi-year contracts.
Section 37-2-34. - Right to inspect facilities — Right to audit.
Section 37-2-35. - Finality of determinations.
Section 37-2-36. - Reporting of suspected collusive bidding or negotiations.
Section 37-2-37. - Report of procurement actions taken under §§ 37-2-21 and 37-2-22.
Section 37-2-38. - Issuance of specifications.
Section 37-2-38.1. - Certification by building commissioner.
Section 37-2-39. - Responsibility for selection of methods of construction contracting management.
Section 37-2-40. - Bid security.
Section 37-2-41. - Contractors’ bonds.
Section 37-2-42. - Price adjustments.
Section 37-2-43. - Contract clauses and their administration.
Section 37-2-44. - Cost and pricing principles — Regulations required.
Section 37-2-45. - Supply disposition process.
Section 37-2-46. - Authority to resolve contract and breach of contract controversies.
Section 37-2-47. - Failure to render timely decisions.
Section 37-2-48. - Arbitration.
Section 37-2-49. - Disputes and appeals procedure.
Section 37-2-50. - Settlement of dispute.
Section 37-2-51. - Decision presumed to be correct.
Section 37-2-52. - Authority to resolve protests.
Section 37-2-53. - Written determination for continuation of the procurement.
Section 37-2-54. - Chief purchasing officer — Purchases.
Section 37-2-55. - Imprest fund.
Section 37-2-56. - Purchasing for municipalities and regional school districts.
Section 37-2-56.1. - Repealed.
Section 37-2-58. - Review of threshold amounts.
Section 37-2-59.1. - Selection of professionals with place of business located in Rhode Island.
Section 37-2-61. - Solicitation.
Section 37-2-62. - Evaluation of qualifications and performance data.
Section 37-2-64. - Professional services — Architectural and engineering services — Public agency.
Section 37-2-66. - Solicitation — Public agency.
Section 37-2-67. - Evaluation of qualifications and performance data.
Section 37-2-68. - Final selection — Public agency — Directors.
Section 37-2-70. - Professional services — Legal.
Section 37-2-72. - Professional services — Medical and dental consultant services.
Section 37-2-74. - Printing, binding, advertising, and election expenses.
Section 37-2-75. - Prohibition against the use of lead based paints.
Section 37-2-76. - State purchase of recycled products.
Section 37-2-76.1. - Additional definitions.
Section 37-2-77. - International Trade Agreements — Procurement rules — General Assembly approval.
Section 37-2-78. - Severability.
Section 37-2-79. - Establishment of the Rhode Island Strategic Purchasing Advisory Commission.
Section 37-2-80. - Selection of vendors and services with place of business located in Rhode Island.