Effective: September 15, 2014
Latest Legislation: House Bill 483 - 130th General Assembly
(A) The director of budget and management shall do all of the following:
(1) Keep all necessary accounting records;
(2) Prescribe and maintain the accounting system of the state and establish appropriate accounting procedures and charts of accounts;
(3) Establish procedures for the use of written, electronic, optical, or other communications media for approving and reviewing payment vouchers;
(4) Reconcile, in the case of any variation between the amount of any appropriation and the aggregate amount of items of the appropriation, with the advice and assistance of the state agency affected by it and the legislative service commission, totals so as to correspond in the aggregate with the total appropriation. In the case of a conflict between the item and the total of which it is a part, the item shall be considered the intended appropriation.
(5) Evaluate on an ongoing basis and, if necessary, recommend improvements to the internal controls used in state agencies;
(6) Authorize the establishment of petty cash accounts. The director may withdraw approval for any petty cash account and require the officer in charge to return to the state treasury any unexpended balance shown by the officer's accounts to be on hand. Any officer who is issued a warrant for petty cash shall render a detailed account of the expenditures of the petty cash and shall report when requested the balance of petty cash on hand at any time.
(7) Process orders, invoices, vouchers, claims, and payrolls and prepare financial reports and statements;
(8) Perform extensions, reviews, and compliance checks prior to or after approving a payment as the director considers necessary;
(9) Issue the official comprehensive annual financial report of the state. The report shall cover all funds of the state reporting entity and shall include basic financial statements and required supplementary information prepared in accordance with generally accepted accounting principles and other information as the director provides. All state agencies, authorities, institutions, offices, retirement systems, and other component units of the state reporting entity as determined by the director shall furnish the director whatever financial statements and other information the director requests for the report, in the form, at the times, covering the periods, and with the attestation the director prescribes. The information for state institutions of higher education, as defined in section 3345.011 of the Revised Code, shall be submitted to the chancellor by the Ohio board of regents. The board shall establish a due date by which each such institution shall submit the information to the board, but no such date shall be later than one hundred twenty days after the end of the state fiscal year unless a later date is approved by the director.
(B) In addition to the director's duties under division (A) of this section, the director may establish and administer one or more payment card programs that permit state agencies and political subdivisions to use a payment card to purchase equipment, materials, supplies, or services in accordance with guidelines issued by the director. The chief administrative officer of a state agency or political subdivision that uses a payment card for such purposes shall ensure that purchases made with the card are made in accordance with the guidelines issued by the director. State agencies may participate in only those payment card programs that the director establishes pursuant to this section.
(C) In addition to the director's duties under divisions (A) and (B) of this section, the director may enter into any contract or agreement necessary for and incidental to the performance of the director's duties or the duties of the office of budget and management.
(D) In addition to the director's duties under divisions (A), (B), and (C) of this section, the director may operate a shared services center within the office of budget and management for the purpose of consolidating common business functions and transactional processes. The services offered by the shared services center may be provided to any state agency or political subdivision. In consultation with the director of administrative services, the director may appoint and fix the compensation of employees of the office whose primary duties include the consolidation of common business functions and transactional processes.
(E) The director may transfer cash between funds other than the general revenue fund in order to correct an erroneous payment or deposit regardless of the fiscal year during which the erroneous payment or deposit occurred.
(F) As used in divisions (B) and (D) of this section:
(1) "Political subdivision" has the same meaning as in section 2744.01 of the Revised Code.
(2) "State agency" has the same meaning as in section 9.482 of the Revised Code.
Structure Ohio Revised Code
Chapter 126 | Office of Budget and Management
Section 126.02 | Preparation of Budget Estimates.
Section 126.021 | Appropriations for Construction Compliance Section of Department of Development.
Section 126.022 | Estimates of Revenues From Tobacco Master Settlement Agreement.
Section 126.05 | Monthly Statements Showing Condition of General Revenue Fund.
Section 126.06 | Availability of Money in Total Operating Fund.
Section 126.07 | Certification of Balance Statement in All Contracts.
Section 126.071 | Monetary Settlement; Consultation With Director of Budget and Management.
Section 126.08 | Director of Budget and Management - Powers and Duties.
Section 126.09 | Monthly Distribution Schedule of Subsidies.
Section 126.11 | Coordination and Approval of Scheduling Sales of Certain Obligations.
Section 126.12 | Recovering Statewide Indirect Costs.
Section 126.13 | Designating Program or Activity for Performance Review.
Section 126.141 | Contingency Reserve for Capital Appropriations.
Section 126.15 | Adjusting Capital or Operating Budgets.
Section 126.21 | Accounting Duties of Director of Budget and Management.
Section 126.22 | Director - Accounting Powers.
Section 126.23 | Reports on State Funds.
Section 126.231 | Report From Director of Budget and Management.
Section 126.24 | Oaks Support Organization Fund.
Section 126.25 | User Charges - State Accounting Fund.
Section 126.26 | Director as Chairperson of Gubernatorial Transition Committee - Powers and Duties.
Section 126.27 | Filing Budget Estimates With Governor-Elect.
Section 126.28 | Powers to Take Testimony and Produce Evidence.
Section 126.29 | Agency Scheduled to Terminate Operations.
Section 126.30 | Interest on Late Payments for Goods and Services.
Section 126.301 | Statute of Limitations.
Section 126.31 | Travel and Other Expenses.
Section 126.32 | Job Interview and Relocation Expenses.
Section 126.35 | Warrants or Electronic Fund Transfers for Payments - Electronic Benefit Transfers.
Section 126.36 | Replacement of Lost or Destroyed Warrant.
Section 126.37 | Stale Warrants for Payment.
Section 126.38 | Furnishing Earnings Statement With Each Pay Warrant.
Section 126.40 | Forgery Recovery Fund.
Section 126.45 | Office of Internal Audit.
Section 126.46 | State Audit Committee.
Section 126.47 | Annual Internal Audit Plan.
Section 126.48 | Internal Audit Report as Public Record.
Section 126.503 | Control of Travel Expenses.
Section 126.506 | Participation in Technology Consolidation Projects.