Effective: September 29, 2013
Latest Legislation: House Bill 59 - 130th General Assembly
Except as provided in division (B) of section 126.21 of the Revised Code, no contract, agreement, or obligation involving the expenditure of money chargeable to an appropriation, nor any resolution or order for the expenditure of money chargeable to an appropriation, shall be valid and enforceable unless the director of budget and management first certifies that there is a balance in the appropriation not already obligated to pay existing obligations, in an amount at least equal to the portion of the contract, agreement, obligation, resolution, or order to be performed in the current fiscal year. Any written contract or agreement entered into by the state shall contain a clause stating that the obligations of the state are subject to this section.
The chief administrative officer of a state agency is responsible for the preaudit and approval of expenditures and other transactions of the agency. In order to initiate the making of a payment from the state treasury, the person in a state agency who requests that the payment be made shall first submit to the chief administrative officer of the agency all invoices, claims, vouchers, and other documentation related to the payment. The chief administrative officer shall examine each voucher and all other documentation required to support the voucher and determine whether they meet all the requirements established by the director of budget and management for making the payment. If they do meet those requirements, the chief administrative officer shall certify to the director the approval of the chief administrative officer for payment.
Prior to drawing a warrant or processing an electronic funds transfer as provided in section 126.35 of the Revised Code, the director may review and audit the voucher, any documentation accompanying the voucher, and any other documentation related to the transaction that the director may require to determine if the transaction is in accordance with law. The director shall not approve payment to be made if the director finds that there is not an unobligated balance in the appropriation for the payment, that the payment is not for a valid claim against the state that is legally due, or that insufficient documentation has been submitted. If the director does not approve payment, the director shall notify the agency of the reasons the director has not given approval.
In approving payments to be made under this section, the director, upon receipt of certification from the director of job and family services pursuant to section 4141.231 of the Revised Code, shall withhold from amounts otherwise payable to a person who is the subject of the director of jobs and family services' certification, the amount certified to be due and unpaid to the director of job and family services, and shall approve for payment to the director of job and family services, the amount withheld.
As used in this section and in section 126.21 of the Revised Code, "chief administrative officer" means either of the following:
(A) The director of the agency or, in the case of a state agency without a director, the equivalent officer of that agency;
(B) The designee of the chief administrative officer for the purposes of such sections.
Structure Ohio Revised Code
Chapter 126 | Office of Budget and Management
Section 126.02 | Preparation of Budget Estimates.
Section 126.021 | Appropriations for Construction Compliance Section of Department of Development.
Section 126.022 | Estimates of Revenues From Tobacco Master Settlement Agreement.
Section 126.05 | Monthly Statements Showing Condition of General Revenue Fund.
Section 126.06 | Availability of Money in Total Operating Fund.
Section 126.07 | Certification of Balance Statement in All Contracts.
Section 126.071 | Monetary Settlement; Consultation With Director of Budget and Management.
Section 126.08 | Director of Budget and Management - Powers and Duties.
Section 126.09 | Monthly Distribution Schedule of Subsidies.
Section 126.11 | Coordination and Approval of Scheduling Sales of Certain Obligations.
Section 126.12 | Recovering Statewide Indirect Costs.
Section 126.13 | Designating Program or Activity for Performance Review.
Section 126.141 | Contingency Reserve for Capital Appropriations.
Section 126.15 | Adjusting Capital or Operating Budgets.
Section 126.21 | Accounting Duties of Director of Budget and Management.
Section 126.22 | Director - Accounting Powers.
Section 126.23 | Reports on State Funds.
Section 126.231 | Report From Director of Budget and Management.
Section 126.24 | Oaks Support Organization Fund.
Section 126.25 | User Charges - State Accounting Fund.
Section 126.26 | Director as Chairperson of Gubernatorial Transition Committee - Powers and Duties.
Section 126.27 | Filing Budget Estimates With Governor-Elect.
Section 126.28 | Powers to Take Testimony and Produce Evidence.
Section 126.29 | Agency Scheduled to Terminate Operations.
Section 126.30 | Interest on Late Payments for Goods and Services.
Section 126.301 | Statute of Limitations.
Section 126.31 | Travel and Other Expenses.
Section 126.32 | Job Interview and Relocation Expenses.
Section 126.35 | Warrants or Electronic Fund Transfers for Payments - Electronic Benefit Transfers.
Section 126.36 | Replacement of Lost or Destroyed Warrant.
Section 126.37 | Stale Warrants for Payment.
Section 126.38 | Furnishing Earnings Statement With Each Pay Warrant.
Section 126.40 | Forgery Recovery Fund.
Section 126.45 | Office of Internal Audit.
Section 126.46 | State Audit Committee.
Section 126.47 | Annual Internal Audit Plan.
Section 126.48 | Internal Audit Report as Public Record.
Section 126.503 | Control of Travel Expenses.
Section 126.506 | Participation in Technology Consolidation Projects.