New York Laws
Article 6 - Motor Vehicle Financial Security Act
313 - Notice of Termination.

(b) Every insurer shall retain a copy of the notice of termination
mailed pursuant to this chapter and shall retain the certificate of
mailing obtained from the postal service upon the mailing of the
original of said notice. A copy of a notice of termination and the
certificate of mailing, when kept in the regular course of the insurer's
business, shall constitute conclusive proof of compliance with the
mailing requirements of this chapter.
2. (a) Upon the termination of an owner's policy of liability
insurance, other than an owner's policy of liability insurance for a
motorcycle, at the request of the insured or by cancellation by the
insurer, the insurer shall file a notice of termination with reference
to such policy, as opposed to any insured vehicle or vehicles under such
policy, with the commissioner not later than thirty days following the
effective date of such cancellation or other termination, in accordance
with the regulations required by paragraph (c) of this subdivision. An
insurer shall not file a notice of termination with the commissioner
except as required by this subdivision.
(b) Upon the issuance of an owner's policy of liability insurance the
insurer shall file a notice or confirmation of issuance with reference
to such policy not later than fourteen days following the effective date
of such issuance, and not later than seven days following the effective
date for policies issued after January first, two thousand one, in

accordance with the regulations required by paragraph (c) of this
subdivision.
(c) The commissioner shall promulgate regulations establishing
procedures for issuance of proof of insurance and for reporting by
insurers of notices of termination and policy issuance, either
electronically or by paper copy, at the option of the department. Such
reporting shall be required for every cancellation or termination which
is effective on or after July first, nineteen hundred eighty-four and
for every policy issuance which is effective on or after January first,
two thousand; provided, however, that should the commissioner find,
after testing of reporting procedures, that it would be feasible to
require reporting for policy cancellations, terminations or issuances
effective on an earlier date, he may by regulation so require reporting
on such earlier date, but in no event shall reporting be required for
cancellations or terminations effective prior to February first,
nineteen hundred eighty-four nor for policy issuances effective prior to
September first, nineteen hundred ninety-nine. Insurers shall cooperate
fully with the commissioner in any such testing of reporting procedures.
(d) Upon application by an insurer, the commissioner may extend the
period for filing of notices of termination by such insurer for up to
fifteen days, and for seven days for policies issued by an insurer.
Extensions shall not be granted unless the insurer demonstrates to the
satisfaction of the commissioner that compliance with the notice period
would result in substantial hardship to the insurer. The commissioner
shall maintain a list of extensions granted pursuant to this paragraph.
3. A cancellation or termination for which notice is required to be
filed with the commissioner pursuant to subdivision two of this section
shall not be effective with respect to persons other than the named
insured and members of the insured's household until the insurer has
filed a notice thereof with the commissioner or until another insurance
policy covering the same risk has been procured, except that a notice
filed with the commissioner, in the format prescribed by the
commissioner, within the period prescribed in subdivision two of this
section shall be effective as of the date certified therein, regardless
of whether a suspension order is issued pursuant to section three
hundred eighteen of this article. A receipt from the department stating
that a notice of termination has been filed shall be deemed conclusive
evidence of such filing. An insurer shall cooperate with the
commissioner in attempting to identify persons not in compliance with
this article in cases where the information reported by the insurer does
not correspond with records maintained by the department.
4. Notwithstanding any other provision of this article to the
contrary, the commissioner shall establish a pilot program to maintain
an up-to-date insured vehicle identification database to assist in
identifying uninsured motor vehicles. Such databases shall be
implemented by the department pursuant to standards prescribed by the
commissioner or an agent designated by the commissioner which shall seek
technical assistance from affected insurers and the New York Automobile
Insurance Plan. This program shall utilize all information collected
pursuant to this section and shall also include the following elements:
(a) In addition to and in conjunction with the provisions of
subdivision two of this section, insurers that write private passenger
or commercial motor vehicle insurance in this state shall also submit to
the department, either electronically or by paper copy, at the option of
the department, information that identifies those policies that have
been cancelled, terminated or non-renewed and all policies that have
been issued, the date when such insurance lapses, and any other
information that the commissioner deems necessary to efficiently

identify and track uninsured vehicles in this state such as a
policyholder's address, policy number, vehicle registration number, and
vehicle identification number. The department may exempt from such pilot
program the transfer of information on certain classifications of
vehicles that are in the opinion of the department generally insured and
which it is difficult to identify uninsured vehicles within such
classification, such as large commercial vehicle fleets;
(b) The department shall forward to each motor vehicle insurer, at
such times as deemed necessary and appropriate by the commissioner, a
listing of all the registrants the department has on file as insured
with that insurer. Such insurer shall then review the listing within
thirty days of receipt of the listing and report to the department which
of the registrants the insurer does not insure;
(c) The commissioner shall, in conjunction with the superintendent of
state police and local law enforcement officials formulate a means to
allow such database to be easily accessible to on-duty law enforcement
personnel in the performance of their official duties for the purpose of
verifying whether an operator maintains proper insurance coverage and to
increase compliance with the motor vehicle financial security laws under
this article and article eight of this title;
(d) In developing the mechanism to electronically transfer information
to the department, the commissioner shall consult with the
superintendent of financial services and insurers to adopt a
standardized system of organizing, recording and transferring such
information so as to minimize insurer administrative expenses. The
commissioner shall to the maximum extent possible utilize nationally
recognized electronic data information systems such as those developed
by the American National Standards Institute or the American Association
of Motor Vehicle Administrators;
(e)(1) Either simultaneously or after the up-dated database system has
been established, the commissioner shall develop a computer indicator
that can be imprinted on a vehicle registration sticker or on a sticker
to be affixed to the insured's license plate. Such indicator system
shall enable law enforcement personnel and other authorized persons when
acting in the course of their official duties to access the department's
database so that such persons can ascertain whether a vehicle is
properly insured or not insured;
(2) Such computer indicator system shall enable authorized persons in
the performance of their official duties to access information such as
the registrant's name, vehicle identification number, name of insurer,
current status of insurance, vehicle registration number and other
information that the commissioner deems necessary to implement the
provisions of this section. The commissioner in developing such computer
indicator system shall enable authorized persons in the performance of
their official duties to access only such information that is necessary
to detect uninsured motor vehicles or accomplish other goals clearly
established and authorized by law. Such computer indicator system shall
be designed to protect the personal privacy interests of motorists;
(f) The commissioner shall maintain an insured vehicle database system
that is accurate to within a period of fourteen days and a computer
indicator system described in paragraph (e) of this subdivision within
twenty-four months of the effective date of this subdivision and to
within seven days by January first, two thousand one. The commissioner
shall submit to the legislature a report within eighteen months from the
date this subdivision takes effect which outlines the progress being
made to implement such database and computer indicator system. After
such database and computer indicator system is established and put into
operation, the commissioner shall make recommendations to the

legislature to alter, minimize or eliminate the need for the issuance of
insurance identification cards, simplify the requirements to demonstrate
proof of financial security and certificate of insurance currently
required by this article, eliminate the requirement for production of
proof of financial security to accompany applications for registrations
or renewals thereof provided that such database indicates that the
registrant is insured, and the repeal or modification of section three
hundred twelve-a of this article. The commissioner shall also make
recommendations to the legislature to streamline and shorten the notice
termination requirements of subdivisions one, two and three of this
section and section three hundred eighteen of this article. Such report
shall be submitted to the legislature within twelve months from the date
such database and indicator system has been implemented;
(g) To minimize the cost of this program, the commissioner, if he
deems it necessary and prudent, can initially limit the scope of this
project to a select number of vehicle classifications or insurers;
(h) Notwithstanding any other provision of law, information obtained
by the department pursuant to this section shall not be disclosed, used,
sold, accessed, utilized in any manner or released by the department to
any person, corporation, or state and local agency, except in response
to a specific, individual request for such information authorized
pursuant to the federal driver's privacy protection act (18 U.S.C. 2721
et.seq.). The department shall institute measures to ensure that only
authorized persons are permitted to access such information for the
purposes specified by this section. Persons who knowingly release or
disclose information from such database for a purpose other than those
described as authorized by this section or to a person not entitled to
receive it shall be guilty of a misdemeanor for each such release or
disclosure; and
(i) The commissioner may postpone implementation of such pilot
database and computer indicator system for a period of time not to
exceed eighteen months if he or she determines that the program is not
ready for implementation. Should the commissioner determine that such
system cannot be implemented during the eighteen months extension, then
the commissioner shall report to the legislature the reasons why such
program cannot be implemented and request that the law be amended to
delay its implementation date.