Effective - 28 Aug 2001
109.241. Local agency head, duties of. — The head of each local agency shall:
(1) Submit within six months after a call to do so from the secretary of state in accordance with standards established by the local records board and promulgated by the director of records management and archives, schedules proposing the length of time each local records series warrants retention for administrative, legal, historical or fiscal purposes after it has been received or created by the local agency;
(2) Submit lists of local records that are not needed in the transaction of current business and that do not have sufficient administrative, legal, historical or fiscal value to warrant their further retention;
(3) Cooperate with the director in the conduct of surveys made by the director pursuant to the provisions of sections 109.200 to 109.310;
(4) When files in the custody of a local governmental agency are microfilmed or otherwise reproduced through photographic, video, electronic, or other reproduction processes, including a computer-generated electronic or digital retrieval system, the public official having custody of the reproduced records shall, before disposing of the originals, certify to the director that the official has made provisions for preserving the microfilms or electronically created records for viewing and recalling images to paper or original form, as appropriate, and that the official has done so in a manner guaranteeing the proper retention and integrity of the records in accordance with standards established by the local records board. Certification shall include a statement, written plan, or reputable vendor's certificate, as appropriate, that any microfilm or document reproduced through electronic process meets the standards for archival permanence established by the United States of America Standards Institute or similar agency, or local records board. If records are microfilmed, original camera masters shall not be used for frequent reference or reading purposes, but copies shall be made for such purposes.
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(L. 1972 S.B. 376, A.L. 1999 S.B. 34, A.L. 2001 H.B. 453 merged with H.B. 567)
Structure Missouri Revised Statutes
Title VIII - Public Officers and Employees, Bonds and Records
Chapter 109 - Public and Business Records
Section 109.010 - Officer to deliver records to successor.
Section 109.020 - Duty of executor.
Section 109.030 - Penalties for failure to deliver records.
Section 109.040 - Vacated office — seizure of records by warrant.
Section 109.050 - Authority of officer executing writ.
Section 109.060 - Penalty for not executing the writ.
Section 109.070 - Remedy of person aggrieved by issuance of such warrant.
Section 109.080 - Private persons to deliver records — proceedings on failure.
Section 109.090 - Courts may order records rebound, transcribed, indexed.
Section 109.100 - Photographic copies of records.
Section 109.110 - Transcript to be evidence, when.
Section 109.120 - Records reproduced by photographic, video or electronic process, standards — cost.
Section 109.130 - Reproduced records deemed original, when.
Section 109.140 - Disposition of court records, how authorized — methods of disposition.
Section 109.156 - Original may be destroyed after reproduction, exceptions.
Section 109.160 - Statement and affidavit when record lost or destroyed.
Section 109.170 - Clerk to issue summons — proceedings.
Section 109.180 - Public records open to inspection — refusal to permit inspection, penalty.
Section 109.190 - Right of person to photograph public records — regulations.
Section 109.200 - Short title.
Section 109.210 - Definitions.
Section 109.230 - Duties of director.
Section 109.240 - Duties of agency heads.
Section 109.241 - Local agency head, duties of.
Section 109.250 - State records commission established — members — duties — meetings.
Section 109.260 - Destruction of records and nonrecord materials.
Section 109.265 - Disposition of nonrecord material, director to retain certain copies, when.
Section 109.290 - Director to assist legislative and judicial branches upon request.
Section 109.295 - Certain activities not affected.
Section 109.300 - Termination of agency — disposition of records.
Section 109.410 - Missouri State Archives — St. Louis Trust Fund established, use of funds.
Section 109.500 - Records defined.
Section 109.510 - Data processing may be used for all records.