8A.106 Public records.
1. The records of the department, except personal information in an employee’s file if the publication of such information would serve no proper public purpose, shall be public records and shall be open to public inspection, subject to reasonable rules as to the time and manner of inspection which may be prescribed by the director. However, the department shall not be required to release financial information, business, or product plans which if released would give advantage to competitors and serve no public purpose, relating to commercial operations conducted or intended to be conducted by the department.
2. The state agency that is the lawful custodian of a public record shall be responsible for determining whether a record is required by federal or state statute to be confidential. The transmission of a record by a state agency by use of electronic means established, maintained, or managed by the department shall not constitute a transfer of the legal custody of the record from the individual state agency to the department or to any other person or entity.
3. The department shall not have authority to determine whether an individual state agency should automate records of which the individual state agency is the lawful custodian. However, the department may encourage state agencies to implement electronic access to public records.
4. A state agency shall not limit access to a record by requiring a citizen to receive the record electronically as the only means of providing the record. A person shall have the right to examine and copy a printed form of a public record as provided in section 22.2, unless the public record is confidential.
2003 Acts, ch 145, §6
Referred to in §159.34
Structure Iowa Code
Title I - STATE SOVEREIGNTY AND MANAGEMENT
Chapter 8A - DEPARTMENT OF ADMINISTRATIVE SERVICES
Section 8A.102 - Department created — director appointed.
Section 8A.103 - Department — purpose — mission.
Section 8A.104 - Powers and duties of the director.
Section 8A.105 - Prohibited interests — penalty.
Section 8A.106 - Public records.
Section 8A.107 - Oaths and subpoenas.
Section 8A.108 - Acceptance of funds — solicitations for capitol complex projects.
Section 8A.109 - Federal funds.
Section 8A.110 - State employee suggestion system.
Section 8A.111 - Reports required.
Section 8A.121 - Financing department services — customer councils.
Section 8A.122 - Services to governmental entities and nonprofit organizations.
Section 8A.123 - Department internal service funds.
Section 8A.124 - Additional personnel.
Section 8A.125 - Billing — credit card payments.
Section 8A.126 - Department debts and liabilities — appropriation request.
Section 8A.201A - Chief information officer appointed.
Section 8A.202 - Information technology services — mission — powers and duties — responsibilities.
Section 8A.203 - Chief information officer — information technology services powers and duties.
Section 8A.204 - Technology advisory council.
Section 8A.205 - Digital government.
Section 8A.206 - Information technology standards.
Section 8A.207 - Procurement of information technology.
Section 8A.221 - IowAccess — duties and responsibilities.
Section 8A.222 - Financial transactions.
Section 8A.223 - Audits required.
Section 8A.224 - IowAccess revolving fund.
Section 8A.302 - Departmental duties — physical resources.
Section 8A.311 - Competitive bidding — preferences — reciprocal application — direct purchasing.
Section 8A.311A - Centralized purchasing.
Section 8A.312 - Cooperative purchasing.
Section 8A.313 - Disputes involving purchasing from Iowa state industries.
Section 8A.314 - Purchasing revolving fund.
Section 8A.315 - State purchases — recycled products — soybean-based inks.
Section 8A.315A - Purchase of chain-of-custody paper.
Section 8A.316 - Lubricants and oils — preferences.
Section 8A.317 - State purchases — designated biobased products.
Section 8A.318 - Building cleaning and maintenance — environmentally preferable cleaning products.
Section 8A.321 - Physical resources and facility management — director duties — appropriation.
Section 8A.322 - Buildings and grounds — services — public use — pistols or revolvers.
Section 8A.323 - Parking regulations.
Section 8A.324 - Disposal of personal property.
Section 8A.325 - Services and commodities accepted.
Section 8A.326 - Terrace Hill commission.
Section 8A.327 - Rent revolving fund created — purpose.
Section 8A.328 - Recycling revolving fund.
Section 8A.329 - Wastepaper recycling program.
Section 8A.330 - Routine maintenance fund — appropriation.
Section 8A.341 - State printing — duties.
Section 8A.342 - Contracts with state institutions.
Section 8A.343 - Specifications and requirements.
Section 8A.344 - Public printing — bidding procedures.
Section 8A.345 - Printing revolving fund.
Section 8A.351 - Distribution of documents — general provisions.
Section 8A.361 - Vehicle assignment — authority in department.
Section 8A.362 - Fleet management — powers and duties — fuel economy requirements.
Section 8A.363 - Private use prohibited — rate for state business.
Section 8A.364 - Fleet management revolving fund — replenishment.
Section 8A.365 - Vehicle replacement — depreciation fund.
Section 8A.366 - Violations — withdrawing use of vehicle.
Section 8A.367 - State-owned passenger vehicles — disposition and sale — fleet privatization.
Section 8A.371 - Commission created.
Section 8A.372 - Terms of office.
Section 8A.373 - Duties — report to legislature.
Section 8A.374 - Organization.
Section 8A.375 - Compensation and expenses.
Section 8A.376 - Capitol complex projects.
Section 8A.377 - Capitol — preservation of architectural and historic integrity.
Section 8A.378 - State capitol view preservation.
Section 8A.402 - State human resource management — responsibilities.
Section 8A.403 - Hiring procedures — nonmerit system positions.
Section 8A.404 - State employees — disclosure requirements.
Section 8A.405 - Foreign agent registration disclosures — penalty.
Section 8A.411 - Merit system established — collective bargaining — applicability.
Section 8A.412 - Merit system — applicability — exceptions.
Section 8A.413 - State human resource management — rules.
Section 8A.414 - Experimental research projects.
Section 8A.415 - Grievance and discipline resolution procedures.
Section 8A.416 - Discrimination, political activity, use of official influence prohibited.
Section 8A.417 - Prohibited actions.
Section 8A.418 - Federal programs exemption exceptions — penalty.
Section 8A.431 - Iowa management training system — training revolving fund.
Section 8A.432 - Combined charitable campaign program, fees, revolving fund.
Section 8A.433 - Deferred compensation plan.
Section 8A.434 - Iowa state employee deferred compensation trust fund.
Section 8A.435 - State employee deferred compensation match trust fund.
Section 8A.436 - State employee dependent care spending account trust fund.
Section 8A.437 - State employee health flexible spending account trust fund.
Section 8A.438 - Tax-sheltered investment contracts.
Section 8A.439 - Longevity pay prohibited — exception.
Section 8A.451 - Human resources administrative costs.
Section 8A.452 - Use of public buildings.
Section 8A.453 - Aid by state employees — records and information.
Section 8A.454 - Health insurance administration fund.
Section 8A.455 - Certification of payrolls — actions.
Section 8A.456 - Access to records.
Section 8A.457 - Workers’ compensation claims.
Section 8A.459 - State employee pay and allowances — electronic funds transfer.
Section 8A.460 - Terminal liability health insurance fund.
Section 8A.502 - Financial administration duties.
Section 8A.503 - Rules — deposit of departmental moneys.
Section 8A.504 - Setoff procedures.
Section 8A.505 - Cost allocation system — appropriation.
Section 8A.507 - Stating account.
Section 8A.508 - Compelling payment.
Section 8A.509 - Defense to claim.
Section 8A.510 - Requested credits — oath required.
Section 8A.511 - Requisition for information.
Section 8A.512 - Limits on claims.
Section 8A.512A - Executive branch employee travel — information and database.
Section 8A.513 - Claims — approval.
Section 8A.514 - Vouchers — interest — payment of claims.
Section 8A.515 - Warrants — form.
Section 8A.516 - Required payee.
Section 8A.517 - Prohibited payee.