South Dakota Codified Laws
Chapter 27 - Public Records And Files
Section 1-27-28 - Definition of terms.

1-27-28. Definition of terms.
Terms used in §§1-27-29 to 1-27-32, inclusive, mean:
(1)"Private entity," any person or entity that is not a public entity as defined by subdivision 3-21-1(2);
(2)"State agency," any association, authority, board, commission, committee, council, department, division, office, officer, task force, or other agent of the state vested with the authority to exercise any portion of the state's sovereignty. The term does not include the Legislature, the Unified Judicial System, the Public Utilities Commission, the Department of Agriculture and Natural Resources, any law enforcement agency, or any unit of local government, or joint venture comprised of local governments;
(3)"Financial investigation, examination, or audit," any examination conducted by a state agency of a private entity's proprietary information or trade secret information;
(4)"Proprietary information," information on pricing, costs, revenue, taxes, market share, customers, and personnel held by private entities and used for that private entity's business purposes;
(5)"Trade secret," information, including a formula, pattern, compilation, program, device, method, technique, process, marketing plan, or strategic planning information that:
(a)Derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use; and
(b)Is the subject of efforts that are reasonable under the circumstances to maintain its secrecy.

Source: SL 1996, ch 12, §1; SL 2003, ch 20, §1; SL 2004, ch 25, §1; SL 2021, ch 1 (Ex. Ord. 21-3), § 14, eff. Apr. 19, 2021.

Structure South Dakota Codified Laws

South Dakota Codified Laws

Title 1 - State Affairs and Government

Chapter 27 - Public Records And Files

Section 1-27-1 - Public records open to inspection and copying.

Section 1-27-1.1 - Public records defined.

Section 1-27-1.2 - Fees for specialized service.

Section 1-27-1.3 - Liberal construction of public access to public records law--Certain criminal investigation and contract negotiation records exempt.

Section 1-27-1.4 - Denial letters to be kept on file.

Section 1-27-1.5 - Certain records not open to inspection and copying.

Section 1-27-1.6 - Certain financial, commercial, and proprietary information exempt from disclosure.

Section 1-27-1.7 - Certain drafts, notes, and memoranda exempt from disclosure.

Section 1-27-1.8 - Certain records relevant to court actions exempt from disclosure.

Section 1-27-1.9 - Documents or communications used for decisional process arising from person's official duties not subject to compulsory disclosure.

Section 1-27-1.10 - Redaction of certain information.

Section 1-27-1.11 - Subscription or license holder list of Department of Game, Fish and Parks and certain insurance applicant and policyholder information available for fee--Resale or redistribution prohibited--Misdemeanor.

Section 1-27-1.12 - Chapter inapplicable to Unified Judicial System.

Section 1-27-1.13 - Certain records not available to inmates.

Section 1-27-1.14 - Redaction of records in office of register of deeds not required.

Section 1-27-1.15 - Immunity for good faith denial or provision of record.

Section 1-27-1.16 - Material relating to open meeting agenda item to be available--Exceptions--Violation as misdemeanor.

Section 1-27-1.17 - Draft minutes of public meeting to be available--Exceptions--Violation as misdemeanor.

Section 1-27-1.18 - Recommendations, findings, and reports of appointed working groups to be reported in open meeting--Action by governing body.

Section 1-27-1.19 - Public access to records of former Governors and lieutenant governors.

Section 1-27-1.20 - Exempt records to be opened upon death or ten years after leaving office.

Section 1-27-1.21 - Right of former Governor and lieutenant governor to approve or deny release of exempt records.

Section 1-27-1.22 - Agreement for transfer of records to suitable repository.

Section 1-27-1.23 - Settlement agreements to be public records--Redaction of victim information--Temporary confidentiality for ongoing litigation.

Section 1-27-3 - Records declared confidential or secret.

Section 1-27-4 - Format of open record.

Section 1-27-4.1 - Format of written contracts--Storage with records retention officer or designee--Duration.

Section 1-27-4.2 - Availability of contract through internet website or database.

Section 1-27-9 - Records management programs--Definition of terms.

Section 1-27-10 - Records as property of state--Damage or disposal only as authorized by law.

Section 1-27-11 - Board to supervise destruction of records--State records manager as ex officio member--Permission required for destruction.

Section 1-27-11.1 - Direction and supervision of board by Bureau of Administration--Independent functions retained.

Section 1-27-12 - State records management program to be established.

Section 1-27-12.1 - Records management internal service fund.

Section 1-27-13 - Records management procedures proposed by state agencies.

Section 1-27-14.1 - Transfer of records by outgoing agency heads--Terminated agency records.

Section 1-27-14.2 - Transfer of jeopardized nonessential agency material to state archivist.

Section 1-27-15 - Destruction of nonrecord materials.

Section 1-27-16 - Rules, standards, and procedures.

Section 1-27-17 - Legislative and judicial records management programs.

Section 1-27-18 - Local records management programs.

Section 1-27-19 - Annual meeting to authorize destruction of political subdivision records--Record of disposition.

Section 1-27-20 - Common language used in public documents, records, and meetings--Official indigenous language.

Section 1-27-21 - Public document or record defined--Public meeting.

Section 1-27-22 - Application of English as common language requirement.

Section 1-27-24 - Effect of common language requirement on state employment.

Section 1-27-25 - Common language requirements not applicable to private activities.

Section 1-27-27 - Requesting information or data from a state agency.

Section 1-27-28 - Definition of terms.

Section 1-27-29 - Disclosure of information concerning private entity restricted.

Section 1-27-30 - Confidentiality of proprietary or trade information of private entity.

Section 1-27-31 - Circumstances allowing for disclosure of information concerning private entity.

Section 1-27-32 - Disclosure of confidential information as misdemeanor.

Section 1-27-34 - Unified Judicial System and Public Utilities Commission exempt from certain records procedures.

Section 1-27-35 - Informal requests for disclosure of records--Costs of retrieval or reproduction.

Section 1-27-36 - Estimate of retrieval and reproduction cost--Waiver or reduction of fee.

Section 1-27-37 - Written request for disclosure of records.

Section 1-27-38 - Civil action or administrative review of denial of written request or estimate of fees.

Section 1-27-39 - Response to notice of review.

Section 1-27-40 - Findings and decision of Office of Hearing Examiners.

Section 1-27-40.1 - Time for compliance with decision or appeal.

Section 1-27-40.2 - Costs, disbursements, and civil penalty for unreasonable, bad faith denial of access.

Section 1-27-41 - Appeal.

Section 1-27-42 - Public record officer for the state, county, municipality, township, school district, special district, or other entity.

Section 1-27-43 - Form of notice of review--Office of Hearing Examiners' notice.

Section 1-27-44 - Restriction on internet use of social security numbers by state agencies and political subdivisions.

Section 1-27-45 - Searchable internet website for posting and access of public records and financial information.

Section 1-27-46 - Contracts to be displayed on searchable internet website.

Section 1-27-47 - Affordability of public access to electronic records database.

Section 1-27-48 - Documentation regarding information stored in electronic records system.