Ohio Revised Code
Chapter 3375 | Libraries
Section 3375.392 | Policies for Use of Credit Card Accounts.

Effective: November 2, 2018
Latest Legislation: House Bill 312 - 132nd General Assembly
(A) Not later than three months after the effective date of this amendment, a board of library trustees appointed pursuant to section 3375.06, 3375.10, 3375.12, 3375.15, 3375.22, or 3375.30 of the Revised Code of a free public library or library district that holds a credit card account on the effective date of this amendment shall adopt a written policy for the use of credit card accounts. Otherwise, a board shall adopt a written policy before first holding a credit card account.
The policy shall include provisions addressing all of the following:
(1) The officers, positions, or appointees authorized to use credit card accounts;
(2) The types of expenses for which a credit card account may be used;
(3) The procedure for acquisition, use, and management of a credit card account and presentation instruments related to the account including cards and checks;
(4) The procedure for submitting itemized receipts to the fiscal officer or the fiscal officer's designee;
(5) The procedure for credit card issuance, credit card reissuance, credit card cancellation, and the process for reporting lost or stolen credit cards;
(6) The library's or district's credit card account's maximum credit limit or limits;
(7) The actions or omissions by an officer, employee, or appointee that qualify as misuse of a credit card account.
(B) The name of the free public library or library district shall appear on each presentation instrument related to the account including cards and checks.
(C) If the fiscal officer of a free public library or library district does not retain general possession and control of the credit card account and presentation instruments related to the account including cards and checks, the board shall appoint a compliance officer to perform the duties enumerated under division (D) of this section. The compliance officer may use a credit card account only upon authority from the fiscal officer of the free public library or library district, except the director of a free public library or library district serving in the role of compliance officer may use a credit card if so authorized under the policy. If the compliance officer has authority to use a credit card account, the fiscal officer or the fiscal officer's designee, who shall not be the compliance officer, monthly shall review the credit card account transaction detail and shall sign an attestation stating the fiscal officer or designee reviewed the credit card account transaction detail. The compliance officer may not authorize an officer, employee, or appointee to use a credit card account, except a director serving in the role of compliance officer may authorize an officer, employee, or appointee to use a credit card account. The fiscal officer of the free public library or library district is not eligible for appointment as compliance officer. The director is eligible for appointment as compliance officer.
(D) The compliance officer, if applicable, at least once every six months shall review the number of cards and accounts issued, the number of active cards and accounts issued, the cards' and accounts' expiration dates, and the cards' and accounts' credit limits.
(E) If the fiscal officer retains general possession and control of the credit card account and presentation instruments related to the account including cards and checks, and the board or director authorizes an officer, employee, or appointee to use a credit card, the fiscal officer may use a system to sign out credit cards to the authorized users. The officer, employee, or appointee is liable in person and upon any official bond the officer, employee, or appointee has given to the library or district to reimburse the library or district treasury the amount for which the officer, employee, or appointee does not provide itemized receipts in accordance with the policy described in division (A) of this section.
(F) The use of a credit card account for expenses beyond those authorized by the board constitutes misuse of a credit card account. An officer, employee, or appointee of the library or district or a public servant as defined under section 2921.01 of the Revised Code who knowingly misuses a credit card account held by the board violates section 2913.21 of the Revised Code.
(G) The fiscal officer or the fiscal officer's designee annually shall file a report with the board detailing all rewards received based on the use of the free public library's or library district's credit card account.
(H) As used in this section, "credit card account" means any bank-issued credit card account, store-issued credit card account, financial institution-issued credit card account, financial depository-issued credit card account, affinity credit card account, or any other card account allowing the holder to purchase goods or services on credit or to transact with the account, and any debit or gift card account related to the receipt of grant moneys. "Credit card account" does not include a procurement card account, gasoline or telephone credit card account, or any other card account where merchant category codes are in place as a system of control for use of the card account.

Structure Ohio Revised Code

Ohio Revised Code

Title 33 | Education-Libraries

Chapter 3375 | Libraries

Section 3375.01 | State Library Board.

Section 3375.011 | Free Photocopy of Driver's License or Identification Card.

Section 3375.02 | Appointment of State Librarian - Duties.

Section 3375.04 | Control and Management of State Library.

Section 3375.05 | Application for Establishment of Library Stations, Branches, or Traveling Library Service.

Section 3375.06 | County Free Public Library - Appointment of Trustees.

Section 3375.07 | Tax Levy for Maintenance of County Free Public Library.

Section 3375.08 | Board of County Commissioners May Transfer, Convey, or Lease Property for Library Purposes.

Section 3375.09 | Tax Levy by Board of Township Trustees for Maintenance of Library.

Section 3375.10 | Township Free Public Library - Appointment of Trustees.

Section 3375.11 | Board of Township Trustees May Transfer, Convey, or Lease Property for Library Purposes.

Section 3375.12 | Municipal Free Public Libraries - Appointment of Trustees.

Section 3375.121 | Municipal Library District Created.

Section 3375.13 | Issuance of Bonds - Control of Property Vested in Board of Library Trustees of Municipal Corporation - Agreement With Library Organization.

Section 3375.14 | School Libraries.

Section 3375.15 | School District Free Public Library - Appointment of Trustees.

Section 3375.151 | Acceptance of Bequest, Gift, or Endowment for School District Free Public Library.

Section 3375.16 | Board of Education May Transfer, Convey, or Lease Property for Library Purposes.

Section 3375.17 | Tax Levy by Board of Education for Operation of Library.

Section 3375.18 | Board of Education May Provide Building or Property for Public Library Service.

Section 3375.19 | County Library District.

Section 3375.20 | Resolution by Boards of Library Trustees Requesting Formation of County Library District.

Section 3375.201 | Election on Creating County District Library.

Section 3375.21 | Resolution for Inclusion of Subdivision in County Library District.

Section 3375.211 | Submission of Resolution to Electors.

Section 3375.212 | Consolidation With Another Subdivision.

Section 3375.213 | Assets, Liabilities and Levies.

Section 3375.22 | County Library District - Appointment of Trustees.

Section 3375.23 | Tax Levy by Board of County Commissioners for County Library District.

Section 3375.24 | Notes and Bonds May Be Issued by Board of County Commissioners - Sale of Real Property.

Section 3375.28 | Creation of Regional Library District.

Section 3375.29 | Resolution by Taxing Authority for Inclusion in Regional Library District - Transfer of Title.

Section 3375.30 | Appointment, Term, and Compensation of Board of Library Trustees of a Regional Library District.

Section 3375.31 | Tax Levy by Board of County Commissioners for Regional Library District.

Section 3375.32 | Meeting of Boards of Library Trustees - Organization - Election of Clerk - Bond.

Section 3375.33 | Boards of Library Trustees Are Bodies Politic and Corporate.

Section 3375.34 | Name of Board of Library Trustees.

Section 3375.35 | Rules of Procedure - Annual Report.

Section 3375.351 | Payment of Employees by Direct Deposit.

Section 3375.36 | Treasurer of Library Funds - Deposits of Moneys - Monthly Statement - Financial Statement.

Section 3375.361 | Liability for Loss of Public Funds.

Section 3375.37 | Statement Filed With County Auditor.

Section 3375.38 | Compliance With Duties Relating to Moneys Credited to Board of Library Trustees.

Section 3375.39 | Accounting by Clerk - Count and Certificate.

Section 3375.391 | Treasurer to Credit Earnings on Investments.

Section 3375.392 | Policies for Use of Credit Card Accounts.

Section 3375.40 | Board of Library Trustees - Powers and Duties.

Section 3375.401 | Purchase of Liability Insurance.

Section 3375.402 | Establishment of Museums.

Section 3375.403 | Contract for Public Library Service.

Section 3375.404 | Issuance of Notes and Anticipation Notes.

Section 3375.405 | Evaluating Library Buildings for Energy Conservation; Energy Conservation Report; Implementation.

Section 3375.41 | Contracts Over $50,000 to Require Bidding Procedure.

Section 3375.411 | Retirement Systems for Library Employees.

Section 3375.42 | Contract for Library Service - Tax Levy.

Section 3375.43 | Submission of Question - Issuance and Sale of Bonds by Subdivision for Library Purposes.

Section 3375.431 | Board of Education May Issue Bonds for Libraries.

Section 3375.44 | Payment of Interest - Retirement of Bonds - Annual Levy.

Section 3375.45 | Control and Management of Sinking or Bond Retirement Fund.

Section 3375.46 | Bureau of Municipal Research and Information May Be Established.

Section 3375.481 | Consortium of County Law Library Resources Boards.

Section 3375.61 | Financial Aid to Martha Kinney Cooper Ohioana Library Association.

Section 3375.62 | Appointment of Trustees.

Section 3375.63 | Eligibility for Membership on Board of Public Library Trustees.

Section 3375.64 | Public Library Information Network.

Section 3375.65 | Library Information Network Board of Trustees.

Section 3375.66 | Duties and Powers of Board of Trustees.

Section 3375.67 | Dissolution of Network.

Section 3375.79 | Bill and Melinda Gates Foundation Grant Fund.

Section 3375.80 | Libraries Designated as Resource Centers.

Section 3375.81 | Essential Library Services Support Program.

Section 3375.82 | Administration of Grants.

Section 3375.83 | Interstate Library Compact.

Section 3375.831 | Instrument to Identify State Agency for Whose Use and Benefit Real Property Is Acquired.

Section 3375.84 | Interstate Library Compact Definitions.

Section 3375.85 | Aid to Interstate Library District Partly Within State.

Section 3375.90 | Formation of Regional Library System.

Section 3375.91 | Board of Trustees of Regional Library System - Powers and Duties.

Section 3375.92 | Clerk and Deputy Clerk of Board - Duties.

Section 3375.93 | Dissolution of or Withdrawal From Regional Library System.