ยง 22-b. Destruction and reproductions of assembly books and records.
1. Notwithstanding any other provision of law, the officers or
employees of the assembly designated by the speaker of the assembly may
cause any of the following described records, books and papers on file
with or in the custody of such officers or employees to be photographed,
microphotographed or reproduced on film or otherwise and may destroy or
otherwise dispose of such original records, books and papers after such
reproductions have been made. Such reproductions may be destroyed or
otherwise disposed of by such officers or employees after the lapse of
the following periods of time from the date upon which the originals
thereof were filed in their offices or placed in their custody:
AFTER TWENTY-FIVE YEARS
Assembly committee books of standing committees and home rule record
books in the office of the journal clerk.
AFTER FIFTEEN YEARS
Record books of printed bills and index to documents.
AFTER TEN YEARS
Miscellaneous reports from other than state agencies, submitted
pursuant to special acts.
Material relating to specifications, bids, awards and correspondence
relating thereto, in connection with alterations, improvements and
purchase of materials.
Record books used at the assembly desk and engrossing clerk's office.
Social security information and records.
AFTER SEVEN YEARS
General correspondence.
Duplicate copies of payroll forms, the originals having been
transmitted to the office of the state comptroller.
Duplicate copies of maintenance and operation schedules with duplicate
copy of each bill, the original schedules and bills having been
transmitted to the office of the state comptroller.
Duplicate copies of purchase orders.
Personnel records and lists.
Personal service voucher certification forms of employees.
Duplicate copies of certification lists of employees, the originals
having been transmitted to the office of the state comptroller.
2. Such photographic film or other material shall be of durable
quality, and the device used to produce such records, books or papers
shall be one which accurately reproduces the originals in all details.
Such photographic film or other material shall be deemed to be an
original record, book or paper for all purposes, including introduction
in evidence in all courts and administrative agencies. A transcript,
exemplification or certified copy thereof shall be deemed to be a
transcript, exemplification or certified copy of the original for all
purposes.
3. At least thirty days prior to the destruction or other disposition
of any records, books or papers of any assembly standing committee, or
of the journal clerk's office, or of the assembly desk, or of the
engrossing clerk's office, such officers or employees shall notify the
commissioner of education of his intention to destroy or otherwise
dispose thereof and afford the commissioner of education reasonable
opportunity to examine the same to ascertain whether any of such
records, books or papers are of historical value. Any such records,
books or papers so ascertained to be of historical value shall not be
destroyed and shall be transferred to depositories designated by the
speaker of the assembly.
Structure New York Laws
Article 2 - Members, Officers and Employees of the Legislature
2 - Exemption of Members and Officers From Arrest.
4 - Contempts of Either House.
5-B - Limit on Outside Earned Income by Members.
6 - Officers and Employees of the Senate.
7 - Officers and Employees of the Assembly.
7-A - Legislative Library, Librarian and Assistants.
7-B - Legislative Emergency Health Station.
7-C - Member of Assembly Defined.
7-D - Employees of the Legislature.
7-E - Assistive Listening System for the Deaf and Hard of Hearing.
8 - Appointments to Be Filed With the Comptroller.
10 - Compensation of Officers and Employees.
11 - Designation of Payrolls as Annual, Session or Temporary.
12 - Authorization of Expenditures.
15 - Duties of Secretary and Clerk.
16 - Supplies Furnished by Secretary and Clerk.
17 - Accountability of Secretary and Clerk to Comptroller.
18 - Duties of Postmasters and Assistants.
19 - Duties of Official Stenographers.
20 - Detail of Officers and Employees for Special Duties.
21 - Limitation of Legislative Expenses.
22 - Custody of Legislative Papers and Documents.
22-A - Reproduction and Destruction of Certain Records, Books and Papers of the Senate.
22-B - Destruction and Reproductions of Assembly Books and Records.
23 - Appropriation Bills, How Referred.
24 - Legislative Bill Drafting Commission.
25 - Duties of the Commission.
27 - Appointment of Secretaries of Finance and Ways and Means Committees.
28 - Compensation, Expenses, Employees.
29 - Sub-Committees of Finance and Ways and Means Committees.
30 - Duties of Finance and Ways and Means Committees and Secretaries.
31 - Appearances and Inquiries in Respect to the Budget; Procedure Regulated.
32 - Representation of Certain Legislative Committees During Revision of the Budget.