75-37,105. Employee award and recognition program; rules and regulations; state employee suggestion program; monetary or non-monetary awards; multiple employee suggestions; monetary award limitations. (a) As used in this section, "state agency" has the meaning ascribed thereto by K.S.A. 75-3701, and amendments thereto, and includes the governor's department, lieutenant governor, attorney general, secretary of state, state treasurer, commissioner of insurance, each agency of the executive branch, the legislature and each agency of the legislative branch, the judicial branch and each agency of the judicial branch and any appointed state council or state commission.
(b) (1) There is established an employee award and recognition program for state employees. Under this program monetary or non-monetary awards may be made to state employees. An appointing authority may implement a program of award and recognition for classified and unclassified employees or teams of employees for distinguished accomplishment, meritorious service, innovations, Kansas quality management, volunteerism or length of service. Under this program monetary or non-monetary awards may be made to state employees. Non-monetary awards may include, but are not limited to, a medal, an annual award luncheon held by the employee's respective state agency or public recognition by the Kansas house of representatives or the Kansas senate.
(2) All awards and recognition provided under this section shall meet the conditions for a discretionary bonus set out in 29 C.F.R. § 778.211.
(c) The total gross value of awards to any employee of the state during a single fiscal year shall not exceed $3,500 except as provided in subsection (g). No award paid pursuant to this section during the fiscal year shall be compensation, within the meaning of K.S.A. 74-4901 et seq., and amendments thereto, for any purpose under the Kansas public employees retirement system and shall not be subject to deductions for employee contributions thereunder. Each taxable award paid under this section shall be a discretionary bonus, as defined by 29 C.F.R. § 778, and shall be in addition to the regular earnings to which that employee may be entitled or for which the employee may become eligible. Monetary awards are subject to taxes in accordance with federal internal revenue code regulations. The value of non-monetary awards shall be reported by state agencies in accordance with sections 74 and 132 of the federal internal revenue code and procedures prescribed by the director of accounts and reports.
(d) The award and recognition program shall be paid from moneys appropriated and available for operating expenditures of the state agency or from other funding sources as appropriated. In the case of employee suggestions, the award or recognition for each employee shall be paid or provided by the state agency that benefited from and implemented the suggestion.
(e) The regulations of the employee award board adopted pursuant to K.S.A. 75-37,108, and amendments thereto, are hereby revoked.
(f) The secretary of administration shall adopt rules and regulations that provide oversight and administrative review of state agency award and recognition programs. The secretary of administration shall adopt rules and regulations to provide safeguards to preclude opportunities for abuse within the employee award and recognition program in each state agency and to ensure objective decision-making procedures in award and recognition determinations for all participating employees.
(g) (1) (A) The secretary of administration shall establish a state employee suggestion program through which state employees may submit suggestions for cost reductions to their respective state agency through increased efficiencies or other economies or savings in the operations of the state agency.
(B) Each employee making a suggestion for cost reduction shall be awarded a monetary or non-monetary employee award or awards for innovation pursuant to subsection (b) of this section upon adoption of the suggestion by the state agency. Monetary awards for innovation shall be nondiscretionary and shall be in the amount of 10% of the cost reduction, accrued during the first 12 months after implementation of the suggestion, as documented to the division of the budget, up to a maximum of $5,000. Should multiple employees make similar suggestions for cost reduction, as determined by the state agency, each employee shall submit to the head of the state agency a list of each employee's percentage contribution to the suggestion for cost reduction. Upon adoption of the suggestion by the state agency, the head of the state agency shall make the final determination as to each employee's percentage contribution. Such multiple employees shall then share the documented cost reduction in such percentage shares as determined by the head of the state agency, up to a maximum of $5,000 per employee.
(C) The state agency shall retain 10% of the documented cost reduction. Savings achieved through this cost reduction shall be placed in a separate special revenue fund or funds for such purpose to be administered by that state agency. The remaining balance of the savings achieved through this cost reduction shall revert to the state general fund.
(2) Each state agency shall submit each suggestion it receives, together with the state agency's estimated cost reduction, if any, and dispensation of the suggestion to the division of the budget. The director of the budget shall file copies with the director of the legislative research department, who shall report annually on the information to members of the legislative budget committee.
(3) Each state agency that has awarded an employee under the state agency's employee suggestion program pursuant to this subsection shall report all information related to the award to the secretary of administration.
(4) At the beginning of each regular session of the legislature, the secretary of administration shall provide all information received by state agencies pursuant to subsection (g)(3) to the appropriate committees of the legislature.
(5) The secretary of administration shall provide all information regarding the state employee suggestion program to all state agencies by a pamphlet, brochure or by publication on the official website of the department of administration.
(h) Awards and incentives and other recognition pursuant to this section shall not be deemed in violation of K.S.A. 46-237a, and amendments thereto.
(i) Any person elected or appointed to a state agency position shall not be a recipient of a monetary award under this section.
History: L. 2002, ch. 136, § 2; L. 2003, ch. 133, § 1; L. 2011, ch. 108, § 1; July 1.
Structure Kansas Statutes
Chapter 75 - State Departments; Public Officers And Employees
Article 37 - Department Of Administration
75-3702c Employees; appointment by secretary; classified civil service; exception.
75-3702e Same; transfer of employees; rights preserved.
75-3702f Same; transfer of property and records.
75-3702g Same; governor to resolve conflicts.
75-3702i Severability of 1972 department of administration act.
75-3702j Organization of department; delegation of powers and duties.
75-3702l Transfer of real property of Kansas, Inc.
75-3702m Transfer of records of Kansas, Inc.
75-3702n Transfer of funds of Kansas, Inc.
75-3702o Resolution of conflicts in transfers from Kansas, Inc.
75-3703 Secretary to have custody of records; seal; copies of records.
75-3705a Attorneys for department; appointment; unclassified; chief attorney.
75-3706 Rules and regulations; procedure for adoption and approval.
75-3707 Functions of department in general.
75-3708 Membership of state finance council; chairperson; secretary.
75-3713 Same; authorization of expenditures; purposes.
75-3714 Same; minutes; public inspection.
75-3714a Director of the budget; creation and administration of the division of the budget.
75-3715 Powers and duties of the director of the budget.
75-3715a Fiscal notes for certain legislative bills.
75-3716 Budget preparation; forms; information.
75-3717 Budget estimates of state agencies; biennial basis for certain agencies.
75-3720 Governor's budget report; printing; availability to public.
75-3722 Application of allotment system; notice; appeal to finance council.
75-3723 Same; annual, semiannual, quarterly or monthly statements of funds available.
75-3724 Same; allotment estimates.
75-3725 Allotment plans and information to be available to director of accounts and reports.
75-3725a Certificates of indebtedness; procedure and conditions for issuance; redemption.
75-3726a Transfer of items of appropriation.
75-3726b Transfer of certain items of appropriation; attorney general.
75-3728 Accounting system; records and forms.
75-3728a Write-off of accounts receivable and taxes receivable by state agencies; definitions.
75-3728c Write-off of accounts and taxes receivable by state agencies; rules and regulations.
75-3728d Same; act governs write-offs after July 1, 1974; exception.
75-3728e Canteens, work therapy projects and benefit funds at state institutions; definitions.
75-3728g Same; budget of institution; profits, disposition.
75-3728j Receivables accounting system; records and forms.
75-3729 Property of state; inventory records; periodic verification.
75-3730 Obligations; how incurred and paid.
75-3731a Official hospitality; limitations on expenditures by executive branch agencies.
75-3732 Payment of claims, procedure.
75-3734 Federal funds received by state agencies.
75-3735 Fiscal reporting and statistics.
75-3736 Reports by state and county agencies.
75-3737a Director of purchases; creation and administration of the division of purchases.
75-3737b Same; transfer of powers, duties and functions; preservation of orders and directives.
75-3738 Powers and duties of the director of purchases.
75-3739a Reverse auctioning electronic procurement process.
75-3740a State and local government contracts; bidders domiciled in other states.
75-3740b Purchase of recycled paper; requirements; price preference.
75-3740c Procurement practices, recycled products.
75-3740e Boycott of Israel; state contracts; definitions.
75-3740f Same; certifications; waivers.
75-3740g Same; statement of purpose.
75-3741a Same; change orders, negotiation or bidding.
75-3741b Same; negotiation for projects of $10,000 or less; reports.
75-3742 Same; assistance in preparing written program statements.
75-3743 Attorney general to approve certain contracts; requisition forms.
75-3744 Execution and approval of contracts.
75-3744a Requirements for purchase of motor-vehicle fuels by state agencies.
75-3745d Same; transfer of powers, duties and functions; preservation of orders and directives.
75-3745e Same; rights saved in legal actions and proceedings.
75-3745h Same; accrued compensation or salaries; liability.
75-3746 Director of personnel services; powers and duties.
75-3749 State department of civil service; transfer of powers and duties of.
75-3762 Custody and care of certain state-owned buildings and grounds.
75-3764 Cleaning, repair, alteration and beautification of buildings.
75-3766 State office building space rental.
75-3768 Disposition of parking rental charges.
75-3773 Utility services for state buildings under management of secretary of administration.
75-3777 Same; transfer of officers and employees; rights preserved.
75-3778 Same; governor to resolve conflicts; transfer of property and records.
75-3779 Same; preservation of civil rights of action and proceedings; criminal actions preserved.
75-3781 Same; compensation and expenses.
75-3782 Same; meetings; quorum.
75-3784 Same; ancillary technical services; contracts; exemption from certain statutes.
75-3785 Construction defects recovery fund; authorized expenditures, approval.
75-3789 Penalties for violations of act.
75-3790 Sale of certain lands, salt deposits and interests therein.
75-3791 Same; duties of executive director; appraisal; bids.
75-3792 Same; abstract of title; deed.
75-3793 Same; deeds and contracts, duties of director, secretary of state and attorney general.
75-3794 Same; payment of expenses of sale.
75-3799 Financial services for state agencies; procedures for acquisition; negotiating committee.
75-37,101 Certificate of participation financing; purpose; authorization and approval.
75-37,103 Debarment of state contractors.
75-37,104 Prequalification of state contractors.
75-37,112 Financing agreements, contents; payments; prior consultation and approval of projects.
75-37,114 Approval of improvements under act; limitation.
75-37,117 Purpose and administration of program.
75-37,119 Loan agreements; terms; forms; considerations; collection procedures.
75-37,124 Topeka state hospital cemetery memorial; establishment; gifts; fund.
75-37,125 Energy conservation measure, financing; prior approval of plans and projects; definitions.
75-37,128 Energy audits for state-owned real property and leased real property; exception.
75-37,129 Energy conservation measures; promotion of program by state corporation commission.
75-37,130 Professional services sunshine act; citation.
75-37,132 Same; contract negotiation requirements; exceptions.
75-37,133 Same; expenditure of grant funds.
75-37,134 Same; use of federal funds.
75-37,141 Alternative project delivery building construction procurement act; citation.
75-37,144 Same; construction management at-risk project delivery procedures.
75-37,145 Same; building design-build project delivery procedures.
75-37,146 Same; recordation and publication of bidder information.
75-37,147 Same; act not applicable to certain projects.
75-37,151 Transfer of real estate to the state; requirements.
75-37,153 Audits of state agencies.
75-37,154 Department of administration contract audit committee; membership.
75-37,155 Audits; procurement of firm or firms to perform audit work.
75-37,156 Same; selection of firm or firms; considerations.
75-37,157 Same; contracts for audit work; requirements; responsibilities of selected firm.
75-37,158 Same; performance of firm; written audit reports; duty of confidentiality.
75-37,161 Monumental building surcharge; exemption; division of post audit.