67-5746. INVENTORY OF CHATTELS — CONTENTS — DUTIES OF OFFICERS AND EMPLOYEES — RECORDING — ANNUAL REVISION — OPEN TO INSPECTION. All agency directors shall develop and maintain an inventory system, meeting minimum requirements as set forth by the department of administration, for all personal property which the agency owns or is responsible for whether under terms of any contract, grant, or otherwise.
To maintain uniformity among the various agency property inventory systems, the department of administration shall develop and distribute to each agency minimum requirements for each inventory system. Each agency shall feel free to add additional functions beyond those minimums to meet their requirements. The inventory shall be recorded in a permanent record to be kept for that purpose, showing as a minimum a description of the property, where located, acquisition cost or estimated fair market value, and date of acquisition, its estimated current replacement cost, and the account or unit within the responsible agency. Each agency may add additional functions beyond these minimums to meet their agency requirements.
Each state agency director shall be accountable for the maintenance, security, and efficient economic use, as well as the verification of physical location and condition of all personal property belonging to that agency.
The agency director shall be responsible for conducting an annual inventory of all personal property by no later than the first day of March of each fiscal year. Further, each agency director shall make a written report to the director of the department of administration that the inventory has been completed by the end of the first week of March of each year on a form developed by and under such guidelines as are issued by the department of administration.
The department of administration shall provide all agencies with an inflation factor for property in early January of each year to assist agency directors in discharging the responsibility set forth herein.
Each agency director may appoint a property control officer who shall be responsible for conducting the annual inventory of agency property. The property control officer shall also be responsible for ensuring the prompt recording of newly acquired property and the economical disposition of surplus property in a timely manner. The property control officer shall periodically review the values of property for reasonableness.
The agency director shall have the authority to dispose of surplus property in accordance with the provisions of section 67-5732A, Idaho Code.
History:
[67-5746, added I.C., sec. 67-5746, as added by 1974, ch. 34, sec. 2, p. 988; am. 1976, ch. 27, sec. 1, p. 62; am. 1979, ch. 23, sec. 1, p. 34; am. 1983, ch. 28, sec. 1, p. 78; am. 1991, ch. 158, sec. 11, p. 379.]
Structure Idaho Code
Title 67 - STATE GOVERNMENT AND STATE AFFAIRS
Chapter 57 - DEPARTMENT OF ADMINISTRATION
Section 67-5701 - DEPARTMENT CREATED — APPOINTMENT OF DIRECTOR — DUTIES.
Section 67-5702 - DIVISIONS — APPOINTMENT OF ADMINISTRATORS.
Section 67-5704 - ADVANCE PAYMENTS AND INTERACCOUNT TRANSACTIONS.
Section 67-5705 - DIVISION OF PUBLIC WORKS.
Section 67-5706 - ALLOCATION OF OFFICE SPACE.
Section 67-5707A - PROCEDURES FOR STATE-OWNED DWELLINGS.
Section 67-5708 - LEASING OF FACILITIES FOR STATE USE — CONTROL OF PARKING.
Section 67-5708A - STATE FACILITIES MANAGEMENT — COMPARATIVE LEASE COST ANALYSIS AND ACCOUNTABILITY.
Section 67-5708B - FACILITIES NEEDS PLANNING.
Section 67-5709 - MANAGEMENT OF STATE FACILITIES.
Section 67-5709A - SALE, TRANSFER OR DISPOSITION OF STATE ADMINISTRATIVE FACILITIES.
Section 67-5710B - DEFINITIONS.
Section 67-5711A - DESIGN-BUILD CONTRACTING AUTHORIZED.
Section 67-5711B - EMERGENCY CONTRACTING AUTHORIZED DIVISION OF PUBLIC WORKS.
Section 67-5711C - CONSTRUCTION OF PUBLIC PROJECTS — COMPETITIVE SEALED BIDDING.
Section 67-5711D - ENERGY SAVINGS PERFORMANCE CONTRACTS.
Section 67-5712 - PROJECTION OF BUILDING REQUIREMENTS REPORT.
Section 67-5713 - CONSTRUCTION AND ALTERATION OF STATE CORRECTIONAL FACILITIES.
Section 67-5722 - DECLARATION OF SURPLUS PROPERTY.
Section 67-5732A - DISPOSAL OF SURPLUS PERSONAL PROPERTY AUTHORIZED.
Section 67-5732B - GOVERNOR’S HOUSING COMMITTEE PERSONAL PROPERTY EXEMPT FROM ACT.
Section 67-5737 - SEVERABILITY.
Section 67-5741 - DELEGATION OF DUTIES — BONDING OF AGENCY PERSONNEL.
Section 67-5742 - DELEGATION OF AUTHORITY TO ACQUIRE SURPLUS PROPERTY.
Section 67-5743 - TRANSFER CHARGES.
Section 67-5744 - SURPLUS PROPERTY FUND MAINTAINED — CHARGES AND FEES, DEPOSITION.
Section 67-5748 - TRANSFER OF FUNDS, EQUIPMENT, FACILITIES, AND EMPLOYEES.
Section 67-5749 - CENTRAL POSTAL SYSTEM.
Section 67-5760 - INSURANCE MANAGEMENT.
Section 67-5761 - POWERS AND DUTIES — GROUP INSURANCE.
Section 67-5761A - MENTAL HEALTH PARITY IN STATE GROUP INSURANCE.
Section 67-5761B - STATE CONTRIBUTION TO STATE EMPLOYEE HEALTH SAVINGS ACCOUNTS.
Section 67-5761C - HEALTH REIMBURSEMENT ARRANGEMENTS FOR STATE EMPLOYEES.
Section 67-5762 - OBJECTIVES AND CONSIDERATIONS.
Section 67-5764 - PART PAYMENT OF PREMIUM COST BY GOVERNMENTAL BODY.
Section 67-5765 - GOVERNMENT RETIREMENT PROGRAM OR GROUP INSURANCE PLANS IN EXISTENCE UNAFFECTED.
Section 67-5766 - AUTHORITY CONFERRED ADDITIONAL ONLY.
Section 67-5768 - NOMINAL POLICYHOLDER — NO OBLIGATION TO STATE.
Section 67-5770 - RETIREMENT SYSTEM NOT AFFECTED.
Section 67-5771 - GROUP INSURANCE ACCOUNT CREATED — ADMINISTRATION — PERPETUAL APPROPRIATION.
Section 67-5771A - PUBLIC SCHOOL HEALTH INSURANCE PARTICIPATION FUND.
Section 67-5772 - REMITTANCE OF CONTRIBUTIONS — COLLECTION OF DELINQUENCIES.
Section 67-5773 - POWERS AND DUTIES — RISK MANAGEMENT.
Section 67-5774 - POSITION OF RISK MANAGER CREATED — APPOINTMENT — EMPLOYMENT OF PERSONNEL.
Section 67-5775 - RISK MANAGEMENT GUIDELINES.
Section 67-5776 - RETAINED RISKS ACCOUNT — PURPOSES — AMOUNT — LIMIT — APPROPRIATION — INVESTMENT.
Section 67-5777 - INTERDEPARTMENTAL TRANSACTIONS — PURPOSES — APPROPRIATION.