40-1337. CLASSIFICATION AND RETENTION OF RECORDS. (1) Highway district records shall be classified as follows:
(a) "Permanent records" shall consist of, but not be limited to, the following: proceedings of the governing body, ordinances, resolutions, bond register, warrant register, budget records, general ledger, cash books, right-of-way use permits and records affecting the title to real property or liens thereon, and other documents or records as may be deemed of permanent nature by the highway district board of commissioners.
(b) "Semipermanent records" shall consist of, but not be limited to, the following: claims, contracts, cancelled checks, warrants, duplicate warrants, purchase orders, vouchers, duplicate receipts, bonds and coupons, registration and other election records, financial records and other documents or records as may be deemed of semipermanent nature by the board of highway district commissioners.
(c) "Temporary records" shall consist of, but not be limited to, the following: correspondence not related to subsections (1) and (2) of this section, cash receipts subject to audit, and other records as may be deemed temporary by the board of highway district commissioners.
(d) Those records not included in subsection (1)(a), (1)(b) or (1)(c) of this section may be classified as permanent, semipermanent or temporary by the board of highway district commissioners.
(2) Highway district records shall be retained as follows:
(a) Permanent records shall be retained for not less than ten (10) years.
(b) Semipermanent records shall be kept for not less than five (5) years after date of issuance or completion of the matter contained within the record.
(c) Temporary records shall be retained for not less than two (2) years.
History:
[40-1337, added 1994, ch. 324, sec. 6, p. 1043.]
Structure Idaho Code
Title 40 - HIGHWAYS AND BRIDGES
Chapter 13 - HIGHWAY DISTRICTS
Section 40-1301 - DISTRICTS AS NOW ORGANIZED VALIDATED.
Section 40-1302 - COUNTY DIVISION OR CHANGE IN BOUNDARIES — JOINT HIGHWAY DISTRICT FORMED.
Section 40-1303 - HIGHWAY COMMISSIONERS — APPOINTMENT — OATH.
Section 40-1305 - ELECTION OF HIGHWAY COMMISSIONERS — TERM OF OFFICE.
Section 40-1305A - ELECTION ADMINISTRATION.
Section 40-1305B - BOARD OF COMMISSIONERS — ONE NOMINATION — NO ELECTION.
Section 40-1305C - DECLARATION OF CANDIDACY — QUALIFICATIONS.
Section 40-1306 - ORGANIZATION OF HIGHWAY COMMISSIONERS — MEETINGS — OFFICERS — OFFICIAL BONDS.
Section 40-1306C - HIGHWAY DISTRICT RECORDS — OPEN TO THE PUBLIC.
Section 40-1307 - HIGHWAY DISTRICTS ARE BODIES CORPORATE.
Section 40-1309 - CORPORATE POWERS OF HIGHWAY DISTRICTS.
Section 40-1310 - POWERS AND DUTIES OF HIGHWAY DISTRICT COMMISSIONERS.
Section 40-1311 - JURISDICTION OF HIGHWAY DISTRICT COMMISSIONERS.
Section 40-1312 - GRANT OF POWERS TO BE LIBERALLY CONSTRUED.
Section 40-1313 - DISTRICT HAS LEGAL TITLE TO PROPERTY.
Section 40-1314 - COMPENSATION OF HIGHWAY DISTRICT COMMISSIONERS, OFFICERS, AGENTS AND EMPLOYEES.
Section 40-1315 - COST OF HIGHWAYS — EQUITABLE DIVISION AMONG BENEFITED DISTRICTS.
Section 40-1316 - ANNUAL REPORT OF HIGHWAY DISTRICT.
Section 40-1317 - ANNUAL FINANCIAL STATEMENT OF DISTRICT — AUDIT.
Section 40-1319 - DIRECTOR OF HIGHWAYS — APPOINTMENT — QUALIFICATIONS — OATH.
Section 40-1320 - DIRECTORS OF HIGHWAYS — DEPUTY DIRECTORS — APPOINTMENT — DUTIES.
Section 40-1322 - CREATION OF LOCAL IMPROVEMENT DISTRICTS.
Section 40-1323 - CITIES INCLUDED IN HIGHWAY DISTRICTS — POWERS AND DUTIES OF CITY COUNCIL.
Section 40-1324 - JURISDICTION OVER INCLUDED TERRITORY.
Section 40-1325 - ADOPTION OF BUDGET — PUBLIC HEARING.
Section 40-1326 - NOTICE OF BUDGET HEARING.
Section 40-1327 - PUBLIC INSPECTION OF BUDGET.
Section 40-1328 - QUORUM OF HIGHWAY COMMISSIONERS AT BUDGET HEARING — OBJECTIONS.
Section 40-1330 - FISCAL YEAR.
Section 40-1333 - CITIES — HIGHWAY RESPONSIBILITY.
Section 40-1336 - RECORD BOOKS TO BE KEPT.
Section 40-1337 - CLASSIFICATION AND RETENTION OF RECORDS.
Section 40-1337A - PHOTOGRAPHIC OR DIGITAL STORAGE AND USE OF HIGHWAY DISTRICT RECORDS.