§ 42-127.1-12. Retention of electronic records — Originals.
(a) If a law requires that a record be retained, the requirements are satisfied by retaining an electronic record of the information in the record which:
(1) accurately reflects the information set forth in the record after it was first generated in its final form as an electronic record or otherwise; and
(2) remains accessible for later reference.
(b) A requirement to retain a record in accordance with subsection (a) does not apply to any information the sole purpose of which is to enable the record to be sent, communicated, or received.
(c) A person may satisfy subsection (a) by using the services of another person if the requirements of that subsection are satisfied.
(d) If a law requires a record to be presented or retained in its original form, or provides consequences if the record is not presented or retained in its original form, that law is satisfied by an electronic record retained in accordance with subsection (a).
(e) If a law requires retention of a check, that requirement is satisfied by retention of an electronic record of the information on the front and back of the check in accordance with subsection (a).
(f) A record retained as an electronic record in accordance with subsection (a) satisfies a law requiring a person to retain a record for evidentiary, audit, or like purposes, unless a law enacted after the effective date of this chapter specifically prohibits the use of an electronic record for the specified purpose.
(g) This section does not preclude a governmental agency of this state from specifying additional requirements for the retention of a record subject to the agency’s jurisdiction.
History of Section.P.L. 2000, ch. 175, § 2; P.L. 2000, ch. 259, § 2.
Structure Rhode Island General Laws
Title 42 - State Affairs and Government
Chapter 42-127.1 - Uniform Electronic Transactions Act
Section 42-127.1-1. - Short title.
Section 42-127.1-2. - Definitions.
Section 42-127.1-4. - Prospective application.
Section 42-127.1-5. - Use of electronic records and electronic signatures — Variations by agreement.
Section 42-127.1-6. - Construction and application.
Section 42-127.1-8. - Provision of information in writing — Presentation of records.
Section 42-127.1-9. - Attribution and effect of electronic record and electronic signature.
Section 42-127.1-10. - Effect of change or error.
Section 42-127.1-11. - Notarization and acknowledgement.
Section 42-127.1-12. - Retention of electronic records — Originals.
Section 42-127.1-13. - Admissibility in evidence.
Section 42-127.1-14. - Automated transaction.
Section 42-127.1-15. - Time and place of sending and receipt.
Section 42-127.1-16. - Transferable records.
Section 42-127.1-18. - Acceptance and distribution of electronic records by governmental agencies.