§ 35-6-19. Records of orders and vouchers — Destruction of obsolete vouchers.
The state controller shall keep a record of all orders drawn by him or her for the payment of money out of the state treasury, which record shall show, as to each order, the date issued, the identification number thereof, the name of the person in whose favor drawn, the amount, and the appropriation chargeable with the same. The state controller shall keep, as part of the records of his or her office, a numerical file, in order of payment, and by years, of all vouchers received by him or her, in support of payments required to be made from the state treasury, and shall retain the same for a period of ten (10) years from the date of payment. The state controller is authorized and empowered to destroy all vouchers that have been retained for a period of ten (10) years or more, by burning them, provided that he or she shall first permit the state librarian to remove any vouchers having historical value for preservation in the state archives.
History of Section.G.L. 1896, ch. 34 § 3; G.L. 1909, ch. 44, § 3; G.L. 1923, ch. 45, § 3; G.L. 1923, ch. 45, § 13; P.L. 1930, ch. 1519, § 2; G.L. 1938, ch. 7, § 16; impl. am. P.L. 1939, ch. 660, § 16; G.L. 1956, § 35-6-19.
Structure Rhode Island General Laws
Chapter 35-6 - Accounts and Control
Section 35-6-1. - Controller — Duties in general.
Section 35-6-2. - Uniform system of accounting — Establishment.
Section 35-6-3. - Uniform system of accounting — Surveys.
Section 35-6-4. - Uniform system of accounting — Enforcing compliance by state departments.
Section 35-6-5. - System in division of accounts and control — Monthly statements to departments.
Section 35-6-6. - Returns accounting for funds.
Section 35-6-7. - Forfeiture on failure to account or pay money into treasury.
Section 35-6-8. - Orders for payment drawn by controller — Presentation of vouchers.
Section 35-6-9. - Auditing of vouchers and accounts — Orders on treasurer.
Section 35-6-10. - Appropriation accounts.
Section 35-6-11. - Examination and certification of accounts and claims.
Section 35-6-12. - Disallowance of claims or accounts.
Section 35-6-13. - Transmission of accounts allowed by courts.
Section 35-6-14. - Payments for compensation of jurors.
Section 35-6-15. - Payment of general assembly members.
Section 35-6-16. - Payments for work on projects specifically appropriated for.
Section 35-6-17. - Payments on private appropriations.
Section 35-6-18. - Records of unpaid checks.
Section 35-6-19. - Records of orders and vouchers — Destruction of obsolete vouchers.
Section 35-6-20. - Audit of accounts of officers receiving money for state.
Section 35-6-23. - Payment of costs of witnesses in criminal cases.
Section 35-6-24. - Certification of fees for summoning state witnesses.
Section 35-6-25. - Advance of estimated costs of witnesses before grand jury.
Section 35-6-26. - Settlement of costs of state witnesses.
Section 35-6-28. - Settlement of accounts of district court clerks.
Section 35-6-29. - Orders for payment of fees due in criminal cases.
Section 35-6-30. - Accounting for taxes on commissions.
Section 35-6-31. - Accounting for court fines and forfeitures.
Section 35-6-32. - Court clerk’s return of fines and penalties.
Section 35-6-32.1. - Collection of unpaid fines and assessments.
Section 35-6-33. - Payment of criminal costs to person entitled.
Section 35-6-34. - Payments on audit of accounts.
Section 35-6-35. - Oath of persons accounting — Inquiries as to facts.
Section 35-6-36. - Access of controller to records of state departments.
Section 35-6-38. - Accounts of expenditures and disbursements.
Section 35-6-39. - Accounts with general treasurer.
Section 35-6-40. - Payment of small claims against state in motor vehicle cases.
Section 35-6-41. - Refund of erroneous or excessive payments to state.
Section 35-6-42. - Disbursements pending receipt of federal funds.