ยง 875-f. Maintenance of records. Every dealer shall establish and
maintain a book, or if the dealer should choose, an electronic-based
record of purchase, sale, inventory, and other records at the dealer's
place of business in such form and for such period as the superintendent
shall require, and shall submit a copy of such records to the New York
state police every April and October. Such records shall at a minimum
include the following:
1. the make, model, caliber or gauge, manufacturer's name, and serial
number of all firearms, rifles and shotguns that are acquired or
disposed of not later than one business day after their acquisition or
disposition. Monthly backups of these records kept in a book shall be
maintained in a secure container designed to prevent loss by fire,
theft, or flood. If the dealer chooses to maintain an electronic-based
record system, those records shall be backed up on an external server or
over the internet at the close of each business day;
2. all firearms, rifles and shotguns acquired but not yet disposed of
shall be accounted for through an inventory check prepared once each
month and maintained in a secure location;
3. firearm, rifle and shotgun disposition information, including the
serial numbers of firearms, rifles and shotguns sold, dates of sale, and
identity of purchasers, shall be maintained and made available at any
time to government law enforcement agencies and to the manufacturer of
the weapon or its designee; and
4. every dealer shall maintain records of criminal firearm, rifle and
shotgun traces initiated by the federal bureau of alcohol, tobacco,
firearms and explosives ("ATF"). All ATF Form 4473 transaction records
shall be retained on the dealer's business premises in a secure
container designed to prevent loss by fire, theft, or flood.