Subdivision 1. Itemization; declaration. Except as provided in subdivision 2, if an account, claim, or demand against a local government for any property or services can be itemized in the ordinary course of business, the board or officer authorized by law to audit and allow claims shall not audit or allow the claim until the person claiming payment, or the person's agent, provides to the board or officer an itemized list in writing or in an electronic transaction record. By making the claim for payment, the person making the claim is declaring that the account, claim, or demand is just and correct and that no part of it has been paid. The board or officer may in its discretion allow a claim prepared by the clerk or secretary of the board or officer prior to the declaration by the claimant if the declaration is made on the check or order-check by which the claim is paid, as provided in section 471.391, subdivision 2. For the purposes of this section, "local government" means any county, local social services agency, school district, town, or home rule charter city of the second, third, or fourth class, or any park district.
Subd. 2. Application. The provisions of this section do not apply to any claim or demand for an annual salary or fees of jurors or witnesses, fixed by law, nor to the salary or wages of any employee whose salary or wages have been fixed on an hourly, daily, weekly or monthly basis, by the governing board of the municipality, and which is now authorized by law to be paid on a payroll basis.
Subd. 3. Electronic funds transfer. Electronic funds transfer is the process of value exchange via mechanical means without the use of checks, drafts, or similar negotiable instruments. A local government may make an electronic funds transfer for the following:
(1) for a claim for a payment from an imprest payroll bank account or investment of excess money;
(2) for a payment of tax or aid anticipation certificates;
(3) for a payment of contributions to pension or retirement fund;
(4) for vendor payments; and
(5) for payment of bond principal, bond interest and a fiscal agent service charge from the debt redemption fund.
Subd. 3a. Eligibility. The authorization in subdivision 3 extends only to a local government that has enacted all of the following policy controls:
(a) the governing body shall annually delegate the authority to make electronic funds transfers to a designated business administrator or chief financial officer or the officer's designee;
(b) the disbursing bank shall keep on file a certified copy of the delegation of authority;
(c) the initiator of the electronic transfer shall be identified;
(d) the initiator shall document the request and obtain an approval from the designated business administrator, or chief financial officer or the officer's designee, before initiating the transfer as required by internal control policies;
(e) a written confirmation of the transaction shall be made no later than one business day after the transaction and shall be used in lieu of a check, order check or warrant required to support the transaction;
(f) a list of all transactions made by electronic funds transfer shall be submitted to the governing body at its next regular meeting after the transaction.
(766) RL s 438; 1949 c 416 s 1; 1951 c 350 s 1; 1953 c 50 s 1; 1955 c 312 s 1; 1959 c 56 s 1; 1961 c 5 s 1; 1976 c 44 s 68; 1979 c 334 art 6 s 25; 1986 c 444; 1989 c 329 art 9 s 29; 1994 c 631 s 31; 2001 c 13 s 1; 2017 c 52 s 1
Structure Minnesota Statutes
Chapters 471 - 472B — Municipalities
Chapter 471 — Municipal Rights, Powers, Duties
Section 471.15 — Recreational Facilities By Municipality; Bonds.
Section 471.16 — Operation Of Program; Levy.
Section 471.17 — Location Of Activities.
Section 471.18 — Education Commissioner To Establish Qualifications.
Section 471.19 — Recreation Program To Be For Education Purposes.
Section 471.191 — Acquisition Of Facilities By City, School District.
Section 471.1911 — Validation Of School District Agreements.
Section 471.1912 — Public Beaches; Lifeguards.
Section 471.193 — Municipal Heritage Preservation.
Section 471.195 — Unclaimed Property; Disposal.
Section 471.198 — Expenditures; National Night Out; Law Enforcement Community Events.
Section 471.24 — Towns, Statutory Cities; Joint Maintenance Of Cemetery.
Section 471.342 — Inflow And Infiltration Program.
Section 471.345 — Uniform Municipal Contracting Law.
Section 471.3455 — Public Safety Equipment Purchase Or Lease.
Section 471.3457 — Veteran-owned Small Business Contracts.
Section 471.3459 — Donation Of Surplus Equipment.
Section 471.346 — Publicly Owned And Leased Vehicles Identified.
Section 471.35 — Specifications Of Supplies Or Equipment.
Section 471.36 — Noncompetitive Supplies And Equipment.
Section 471.371 — Contracts For Construction Of Treatment Works.
Section 471.381 — City, Town, And County Obligations And Payments.
Section 471.382 — Credit Cards.
Section 471.391 — Declaration Form.
Section 471.40 — Auditing Claims.
Section 471.41 — Auditing Accounts Not Itemized A Gross Misdemeanor.
Section 471.415 — Duplicate Warrants Or Orders.
Section 471.425 — Prompt Payment Of Local Government Bills.
Section 471.426 — Direct Deposit.
Section 471.44 — Municipality To Supply Counsel For Police, Peace Officers.
Section 471.45 — Costs And Disbursements To Be Assigned To Municipalities.
Section 471.46 — Vacancies; Persons Ineligible To Appointment.
Section 471.462 — Written Estimate Of Consultant Fees.
Section 471.464 — Ramps At Crosswalks.
Section 471.469 — Elevators In Apartment Buildings.
Section 471.471 — Access Review Board.
Section 471.475 — Iron Range Cities Or Towns May Lease Out Hospital.
Section 471.476 — Ambulance Services, Hennepin County Exception.
Section 471.50 — County Board May Make Agreements In Regard To Taxes.
Section 471.51 — Agreement To State Years Of Payments.
Section 471.52 — Apportionment Of Payments.
Section 471.53 — Who May Make Requests.
Section 471.54 — Use Of Money.
Section 471.55 — Construction Of Sections 471.49 To 471.55.
Section 471.562 — Definitions.
Section 471.563 — Uses Of Loan Repayments.
Section 471.57 — Public Works Reserve Fund.
Section 471.571 — Permanent Improvement Fund, Certain Cities.
Section 471.572 — Infrastructure Replacement Reserve Fund.
Section 471.58 — Range Association Of Municipalities And Schools; Dues.
Section 471.59 — Joint Exercise Of Powers.
Section 471.591 — Extension Of Municipal Services.
Section 471.61 — Group Benefits For Officers, Employees, Retirees.
Section 471.611 — Retirees' Health Insurance Benefits.
Section 471.615 — Individual Annuity For Public Officer, Employee.
Section 471.6151 — Contributions From Lawful Gambling Organizations.
Section 471.6161 — Group Insurance; Governmental Units.
Section 471.617 — Self-insurance Of Employee Health Benefits.
Section 471.6175 — Trust For Postemployment Benefits.
Section 471.62 — Statutes Or Rules May Be Adopted By Reference.
Section 471.63 — Promotion Of Safety And Preservation Of Human Life.
Section 471.631 — Rewards For Information About Felons.
Section 471.635 — Zoning Ordinances.
Section 471.64 — May Get, Dispose Of Property To, From U.s., State Agencies.
Section 471.65 — Grant, Advance, Or Loan From U.s. Or State Government.
Section 471.653 — Distribution Of Certain Federal Payments.
Section 471.655 — Municipality's Economic Opportunity Program Powers.
Section 471.656 — Limits On Bond Issuance For Extraterritorial Projects.
Section 471.661 — Out-of-state Travel.
Section 471.665 — Mileage Allowances.
Section 471.666 — Personal Use Of Publicly Owned Automobiles Prohibited.
Section 471.67 — Agreement Between Commissioner Of Dnr And Municipality.
Section 471.68 — Distribution Of Publications By Any County Or City.
Section 471.685 — Limit On Postsecondary Institution Fees.
Section 471.69 — Limitation Of Tax Levies; Statement.
Section 471.695 — City Defined For Sections 471.695 To 471.699.
Section 471.696 — Fiscal Year; Designation.
Section 471.6965 — Publication Of Summary Budget Statement.
Section 471.697 — Financial Reports; Filing; Cities, Towns Of 2,500.
Section 471.698 — Finance Report, File, Publish Or Post; Cities Under 2,500.
Section 471.6985 — Municipal Liquor Store.
Section 471.699 — Enforcement Of Reporting Requirements.
Section 471.6995 — Extended Time To File Financial Report; Disaster Areas.
Section 471.70 — Annual Report Of Outstanding Obligations.
Section 471.701 — Salary Data.
Section 471.707 — Vending Machine License Fees; Notice.
Section 471.709 — Massage Therapist License; Permit.
Section 471.72 — Application; Purpose.
Section 471.73 — Acceptance Of Provisions.
Section 471.75 — Orders, Sufficient Funds; Certificates Of Indebtedness.
Section 471.76 — Expenditures, Obligations; Clerk's Statement.
Section 471.77 — Indebtedness Contracted In Excess Of Revenue.
Section 471.78 — Indebtedness In Excess Of Revenue, Contracts Void.
Section 471.81 — Construction.
Section 471.82 — Repealer, Exceptions.
Section 471.83 — Severable, Effect.
Section 471.831 — Municipality May File Bankruptcy Petition.
Section 471.84 — Cemeteries; Appropriation By Certain Subdivisions.
Section 471.85 — Property Transfer; Public Corporations.
Section 471.86 — Protection For Firefighter Driver Sued For Damages.
Section 471.87 — Public Officers, Interest In Contract; Penalty.
Section 471.881 — Exceptions; Application.
Section 471.89 — Contract, When Void.
Section 471.895 — Certain Gifts By Interested Persons Prohibited.
Section 471.90 — Statutory Cities, Hospital; Transfer To County.
Section 471.91 — Air Travel Accounts.
Section 471.92 — Dangerous Excavations.
Section 471.924 — County Regulation Of Secondhand And Junk Dealers.
Section 471.925 — Definitions.
Section 471.926 — Relation To Other County Authority.
Section 471.927 — Cooperation With Municipalities.
Section 471.929 — Enforcement.
Section 471.93 — Appropriations For Historical Work By Municipalities.
Section 471.935 — Appropriations For Senior, Youth Centers.
Section 471.941 — Appropriation For Artistic Activities.
Section 471.95 — Patients In Public Hospitals, Extension Of Credit.
Section 471.96 — Members Of Civic Educational Associations.
Section 471.97 — Authority To Advance Expense Money.
Section 471.98 — Self-insurance; Definitions.
Section 471.981 — Self-insurance Coverage By Political Subdivision.
Section 471.982 — Review Of Joint Self-insurance Pool.
Section 471.985 — County And City Ordinances Prohibiting Trespassing.
Section 471.99 — Notice Of Government Action.
Section 471.991 — Definitions.
Section 471.992 — Equitable Compensation Relationships.
Section 471.993 — Compensation Relationships Of Positions.
Section 471.994 — Job Evaluation System.
Section 471.995 — Report Availability.
Section 471.9966 — Effect On Other Law.
Section 471.997 — Human Rights Act, Evidence.
Section 471.9981 — Counties And Cities; Pay Equity Compliance.
Section 471.999 — Report To Legislature.
Section 471.9995 — Rental Dwelling Notice.
Section 471.9996 — Rent Control Prohibited.
Section 471.9997 — Federally Assisted Rental Housing; Impact Statement.