Maryland Statutes
Part IV - Campaign Finance Activity and Records
Section 13-221 - Books and Records

(a)    (1)    The treasurer of a campaign finance entity shall keep a detailed and accurate account book of all assets received, expenditures made, and obligations incurred by or on behalf of the entity.
        (2)    Except as provided in § 13–240 of this subtitle, as to each asset received or expenditure made, the account book shall state:
            (i)    its amount or value;
            (ii)    the date of the receipt or expenditure;
            (iii)    the name and address of the person from whom the asset was received or to whom the expenditure was made; and
            (iv)    a description of the asset received or the purpose for which the expenditure was made.
        (3)    (i)    To the extent practicable, the treasurer of a campaign finance entity shall record the occupation and employer of an individual who makes contributions to the campaign finance entity in a cumulative amount of $500 or more during an election cycle.
            (ii)    The State Board shall:
                1.    promptly provide notice to the treasurer of a campaign finance entity if a contributor included on a campaign finance report submitted by the treasurer has made contributions to the campaign finance entity in a cumulative amount of $500 or more during the election cycle; and
                2.    require a standard response that a treasurer shall include in the campaign finance report if a contributor does not supply the information required concerning the contributor’s occupation and employer.
        (4)    Each expenditure made from a campaign account shall be supported by a receipt.
    (b)    The account books and related records of a campaign finance entity shall be preserved until the earlier of:
        (1)    10 years after the creation of an account book entry or related record; or
        (2)    2 years after the campaign finance entity files a final campaign finance report under Subtitle 3 of this title.
    (c)    A candidate for election to the central committee of a political party who is exempt under § 13–202(a) of this subtitle shall:
        (1)    keep a detailed and accurate account book of all expenditures made by the candidate; and
        (2)    preserve the account book required under item (1) of this subsection for auditing purposes until 2 years after the end of the election cycle.

Structure Maryland Statutes