Sec. 3. (a) A purchasing agent shall maintain the contract records for a special purchase in a separate file.
(b) A purchasing agent shall include in the contract file a written determination of the basis for:
(1) the special purchase; and
(2) the selection of a particular contractor.
(c) Notwithstanding any other law, a governmental body shall maintain a record listing all contracts made under this chapter for a minimum of five (5) years. The record must contain the following information:
(1) Each contractor's name.
(2) The amount and type of each contract.
(3) A description of the supplies purchased under each contract.
(d) The contract records for a special purchase are subject to audit by the state board of accounts.
As added by P.L.49-1997, SEC.1. Amended by P.L.181-2015, SEC.22.
Structure Indiana Code
Title 5. State and Local Administration
Chapter 10. Special Purchasing Methods
5-22-10-1. Purchase Without Soliciting Bids or Proposals
5-22-10-3. Contract Files; Record Listing All Contracts
5-22-10-4. Emergency Conditions
5-22-10-5. Savings to Governmental Body
5-22-10-7. Data Processing Contract or License Agreements
5-22-10-8. Compatibility of Equipment, Accessories, or Replacement Parts
5-22-10-9. Purchasing Method Impairs Functioning of Agency
5-22-10-10. No Offer Received Under Other Purchasing Method
5-22-10-11. Evaluation of Supplies or System Containing Supplies
5-22-10-12. Governmental Discount Available
5-22-10-13. Single Source for Supply; Award of Contract
5-22-10-14. General Services Administration Price
5-22-10-15. Purchase From Person Who Has Contract With Federal Agency
5-22-10-16. Acquisition of Supplies Through Transfer From Federal Government
5-22-10-17. Acquisition of Supplies Through Acceptance of Gift
5-22-10-18. Special Purchase of Copyrighted Material
5-22-10-19. Purchase From Public Utility Following Independent Appraisal