31-871A. RETENTION OF COUNTY RECORDS USING PHOTOGRAPHIC AND DIGITAL MEDIA. (1) A county official may reproduce and retain documents in a photographic, digital or other nonpaper medium. The medium in which a document is retained shall accurately reproduce the document in paper form during the period for which the document must be retained and shall preclude unauthorized alteration of the document.
(2) If the medium chosen for retention is photographic, all film used must meet the quality standards of the American national standards institute (ANSI).
(3) If the medium chosen for retention is digital, the medium must provide for reproduction on paper at a resolution of at least two hundred (200) dots per inch.
(4) A document retained by the county in any form or medium permitted under this section shall be deemed an original public record for all purposes. A reproduction or copy of such a document, certified by the county official, shall be deemed to be a transcript or certified copy of the original and shall be admissible before any court or administrative hearing.
(5) Once a paper document is retained in a nonpaper medium as authorized by this section, the original paper document may be disposed of or returned to the sender.
(6) Whenever any record is reproduced by photographic or digital process as herein provided, it shall be made in duplicate, and the custodian thereof shall place one (1) copy in a fire-resistant vault, or off-site storage facility, and he shall retain the other copy in his office with suitable equipment for displaying such record at not less than original size and for making copies of the record.
History:
[31-871A, added 2014, ch. 237, sec. 4, p. 599.]
Structure Idaho Code
Title 31 - COUNTIES AND COUNTY LAW
Chapter 8 - POWERS AND DUTIES OF BOARD OF COMMISSIONERS
Section 31-801 - GENERAL POWERS AND DUTIES.
Section 31-802 - SUPERVISION OF COUNTY OFFICERS.
Section 31-803 - DIVISION OF COUNTY INTO DISTRICTS.
Section 31-804 - SUPERVISION OF ELECTIONS.
Section 31-805 - SUPERVISION OF ROADS, BRIDGES, AND FERRIES.
Section 31-807 - MANAGEMENT OF COUNTY PROPERTY.
Section 31-807A - COMMISSIONERS MUST BE DISINTERESTED.
Section 31-809 - AUDIT OF COUNTY FUNDS.
Section 31-809A - COUNTY ELECTION FUND.
Section 31-810 - PAYMENT OF CLAIMS.
Section 31-811 - LEVY OF TAXES.
Section 31-812 - EQUALIZATION OF ASSESSMENTS.
Section 31-813 - CONTROL OF SUITS.
Section 31-814 - INSURANCE OF COUNTY PROPERTY.
Section 31-815 - LICENSING OF TOLL ROADS, BRIDGES, AND FERRIES.
Section 31-815A - TRANSFER OF LICENSE APPLICATIONS.
Section 31-816 - FIXING OF SALARIES.
Section 31-817 - FILLING OF VACANCIES.
Section 31-819 - PUBLICATION OF PROCEEDINGS.
Section 31-821 - ADOPTION OF SEAL.
Section 31-822 - MAINTENANCE OF FAIR GROUNDS — TRANSFER OF PROPERTY TO FAIR DISTRICT.
Section 31-823 - MAINTENANCE OF EXHIBITS IN AID OF FAIRS — ENCOURAGEMENT OF IMMIGRATION AND TRADE.
Section 31-824 - EMPLOYMENT OF PRISONERS.
Section 31-825 - MAINTENANCE OF COUNTY LAW LIBRARY.
Section 31-826 - COOPERATION WITH AGRICULTURAL EXTENSION WORK.
Section 31-828 - GENERAL AND INCIDENTAL POWERS AND DUTIES.
Section 31-829 - SALE OR REPLACEMENT OF PERSONAL PROPERTY.
Section 31-831 - ABATEMENT OF CATASTROPHIC PUBLIC NUISANCE — DEFINITIONS.
Section 31-833 - EMERGENCY ABATEMENT OF A CATASTROPHIC PUBLIC NUISANCE.
Section 31-836 - LEASE OF COUNTY PROPERTY.
Section 31-839 - COOPERATION WITH AGRICULTURAL EXTENSION WORK.
Section 31-840 - EXTENSION AGENTS — SALARIES AND EXPENSES.
Section 31-844 - SUBPOENAS FOR WITNESSES.
Section 31-845 - ENFORCEMENT OF ATTENDANCE AND TESTIMONY.
Section 31-846 - WITNESS FEES NEED NOT BE PREPAID.
Section 31-847 - LEAVE OF ABSENCE TO OFFICERS.
Section 31-855 - NEGLECT OF DUTY BY COMMISSIONERS.
Section 31-856 - MIGRATORY LABOR HOUSING — COOPERATION WITH FEDERAL GOVERNMENT.
Section 31-864 - HISTORICAL SOCIETIES AND MUSEUMS — SUPPORT BY COUNTY.
Section 31-866 - CONTRACTS FOR PUBLIC BENEFIT — DESIGNATED GRANTEE.
Section 31-867 - SPECIAL LEVY FOR COURTS — DISTRICT COURT FUND.
Section 31-868 - CONTRACTS FOR FIRE PROTECTION.
Section 31-869 - DEVELOPMENT OF ENERGY SYSTEMS.
Section 31-870 - FEES FOR COUNTY SERVICES.
Section 31-871 - CLASSIFICATION AND RETENTION OF RECORDS.
Section 31-871A - RETENTION OF COUNTY RECORDS USING PHOTOGRAPHIC AND DIGITAL MEDIA.
Section 31-873 - REIMBURSEMENT FOR CERTAIN MEDICAL ASSISTANCE PAYMENTS.
Section 31-874 - PROCEEDINGS AND RECORDS OF MEDICAL INDIGENTS.
Section 31-875 - COMPUTERIZED MAPPING SYSTEM FEES.
Section 31-876 - PUBLIC TRANSPORTATION SERVICES.
Section 31-877 - WATER AND SEWER SERVICES.
Section 31-878 - MISDEMEANOR PROBATION SERVICES.