A. The State Library Board shall:
1. Issue regulations concerning procedures for the disposal, physical destruction or other disposition of public records containing social security numbers. The procedures shall include all reasonable steps to destroy such documents by (i) shredding, (ii) erasing, or (iii) otherwise modifying the social security numbers in those records to make them unreadable or undecipherable by any means.
2. Issue regulations and guidelines designed to facilitate the creation, preservation, storage, filing, reformatting, management, and destruction of public records by agencies. Such regulations shall mandate procedures for records management and include recommendations for the creation, retention, disposal, or other disposition of public records.
B. The State Library Board may establish advisory committees composed of persons with expertise in the matters under consideration to assist the Library Board in developing regulations and guidelines.
1976, c. 746; 1977, c. 501; 1981, c. 637; 1990, c. 778; 1994, cc. 64, 955; 2003, cc. 914, 918; 2005, c. 787; 2006, c. 60.
Structure Code of Virginia
Chapter 7 - Virginia Public Records Act
§ 42.1-76. Legislative intent; title of chapter
§ 42.1-76.1. Notice of Chapter
§ 42.1-78. Confidentiality safeguarded
§ 42.1-79. Records management function vested in the Library of Virginia
§ 42.1-82. Duties and powers of Library Board
§ 42.1-85. Records Management Program; agencies to cooperate; agencies to designate records officer
§ 42.1-86. Essential public records; security recovery copies; disaster plans
§ 42.1-86.01. Records may be retained in electronic medium
§ 42.1-86.1. Disposition of public records
§ 42.1-87. Archival public records
§ 42.1-88. Custodians to deliver all records at expiration of term; penalty for noncompliance
§ 42.1-89. Petition and court order for return of public records not in authorized possession
§ 42.1-90. Seizure of public records not in authorized possession
§ 42.1-91.1. Availability of public records created prior to January 1, 1901