In addition to all other fees and costs provided by law, a special transaction fee in an amount determined by the Henry County Commission, but not exceeding five dollars ($5), shall be paid to the Henry County Judge of Probate when any public business is transacted in his or her office. The special additional transaction fees shall be collected by the judge of probate and deposited no later than the 20th day of the month following collection into a special fund in the Henry County Judge of Probate office to be used at the discretion of the judge of probate for the costs of maintaining, preserving, and upgrading the records and recording equipment and other services necessary for the improvement of the office of the judge of probate.